Saswatabanerjee
Partner - Risk Management
Yrshirke
Hr / Ir
+2 Others

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Dear seniors,
I would like to know who will be signing authority for experience certificate. My organisation is family run business having many directors. When we give offer letter and appointment letter usually it is signed by one of director and hr both. So in this case who will be the signing authority in case of experience certificate?
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Dear seniors,

I would like to know who will be signing authority for experience certificate. My organisation is family run business having many directors. When we give offer letter and appointment letter usually it is signed by one of director and hr both. So in this case who will be the signing authority in case of experience certificate?

The format is as under :

Dated: 11 January 2016

TO WHOMSOEVER IT MAY CONCERN
This is to certify that ________________ Son of Mr ___________________ who has worked with _________________________ in the capacity of Sr. Accountant for 11 Months (from 01/01/2015 to 5/12/2015).
During this tenure of his work _________ remained involved in his work dedicated. We found him pretty active in whatever task we have provided him. He is a confident person. He is professionally sound, hard-working and a devoted staff. He has the motivation to take initiative tasks and we are gratified that he had been helpful in the advancement of our organization.
Moreover, I would like to reflect over his conduct during his stay with us. During his service he has been found sincere, reliable, trustworthy, sociable, pleasant and open to challenges. He has a genial temperament and can efficiently work in a team. All of our staff members are pleased with him and feels comfortable in teaming and coordinating with him for the realization of organizational goals and objectives.
He is leaving his job only on his own decision and for attempting opportunities with a better profile.

We at _______________________ wish him all success in his future endeavours.

For ____________________________.

Mr. __________________ Ms. _______________
(Director) (HR Generalist)
If the signing authority for appointments is a director, then logically the authority for signing the experience letter also will be one of the directors
Waiting for your reply and guidance seniors please do reply.as I need to produce this in front of management today.
Mr.Banerjee is correct,The appointing Authority only authorised to sign Experienced / Reliving letter . Regards
In every organisation, signing authority for specific matters are fixed. The top management generally are authorised to sign employment related docs.
Fundamentally, appointment letter and experience letter holds equal significance in employment history so it should ideally be signed by VP-HR or the Director. In your case, it should be the director who signed the appointment letter in first place. Rest, I do not think once Director signs the document then "HR Generalist" mandatorily signs it. "HR Generalist" by itself is a very vague term, it could be "Executive", "Manager" or "VP"- of any cadre. Determine that first and then decide whether this HR person needs to sign the document alongside the director.
Ha ha ha This is very interesting. The original poster is not happy with the responses of 5 people as they don’t say what he wants to hear. So he posts again that please "anybody" reply.
This being a family run business, it is natural and understandable that the appointment letter is signed by Director in addition to the HR. As regards relieving letter is concerned there can not be a generalized rule. It is normal and routine that only HR signs it. (unless the director wants to sign it too.)
At the same time I agree with Mr. Saswata Banerjee. Unless the querist clearly tells what his problem is, one can not offer solutions.
Dear Banerjee sir,
due to some technical error might be the reply was not visible to me so I post again. nice you have interesting imagination & justification of others act but sorry for inconvenience caused to you. And sincere thanks for your quick reply as you are the first to reply my post.
Dear seniors,
In our co. offer letter is first signed by HR person and after that director signs it. this practice is going on even before I joined this organisation.
Even in old threads I read that the person who is going to give employee verification should sign the experience letter. so shall we follow as per offer letter practice OR only director signing is enough.
In any case, any given situation director signing will always suffice.
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