Ashwini Mhapankar
Hr Professional
Cofounder @
Marketing Executive
Coworking Space Provider
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Hi Seniors,
I am an HR Executive in a start up firm registered under Shop and Establishment Act.We are in the process of forming the policies for leaves and working hours. So, I would like to know about rules applicable for leaves and working hours for a Private Limited Company.
Specifically would like to know:
Types of leaves?
Rules about managing different Leaves and working hours?
Any other rules to be followed, regarding leaves and hours?
A reasonable Payroll Software as well
6th May 2015 From India, Mumbai
Hi Anshi,

Most of the leave and working hour policies for private limited companies in India are common to all the states. Having said that, some of the state specific policies are holidays on that particular state day eg. 1st May is a holiday in Maharashtra state on account of Maharashtra day .

The three main bifurcations for leaves are:

1) Casual leave (short leave, taken for personal reason)

2) Earned leave (long leave, taken for a vacation)

3) Sick leave (well, self explanatory. Unplanned)

A company should give minimum 18 leaves per year per employee apart from public holidays, which is generally 12 per year(optional, could be more).

The four mandatory public holidays that should be given in every company are on account of Republic day, Independence day, Gandhi Jayanti and that particular state day in which the company is based.

Leaves could be either carried forward to the following year or could be restricted to the same financial year, depending upon the discretion of management.

Ideally, 9 hours along with a 1-hour break is followed in every company. It could be 8, depending upon the discretion of management but nothing more than 9. Work hours could be from 9 to 6 or 10 to 7, depending upon the staff's convenience (all thanks to the employee - centric nature of organizations these days.)

One weekly off is compulsory, though many companies give two, or a second off every alternate week. This also falls under the discretion of the management.

These are few generic leaves and working hours policy. Hope it helps you in drafting your organization's policies in an effective way.

In case it's too much of a botheration for you (which I assume will be), an excellent option to take care of your tedious payroll and other HR processes is sumHR. It is a new-age HR and payroll software which comes at a surprisingly low cost. Most of the SMEs in India are streamlining their HR activities in a hassle-free way. You can give a quick look at our happy customers (

Some of its features are:

1) Leaves tracking and active attendance monitoring.

2) Monthly payroll processing.

3) Company social network called streams for employee engagement

4) Cloud based, hence, safe storage of data and easy accessibility to it from any server.

Click to know more about us: or call me on +91 922 221 3195.
8th May 2015 From India, Mumbai
Thanks a lot for the response! The Office is situated in Madhya Pradesh.Also, would like to know about few of the good and reasonable payroll softwares. Thanks, Anshika
11th May 2015 From India, Mumbai
You're welcome Anshika. As mentioned above, you can log onto or call on +91 922 221 3195 to know more about our software.
13th May 2015 From India, Mumbai
In our organisation we are currently using Spine Payroll which is very reasonable and user friendly software with an excellent customer support team.
I have attached some information files which i had received from Spine company, you can go through it and contact them directly.
30th May 2015 From India, Mumbai

Attached Files
Membership is required for download. Create An Account First
File Type: pdf SpinePayroll.pdf (97.0 KB, 293 views)
File Type: pps SpinePayroll.pps (1.54 MB, 160 views)

Visit to not only get a proper payroll software but also have it integrated with Leave and attendance. All statutory forms that need to be complied with are available with us.
Request for a demo and help payroll processing for you to not take more than .5 seconds.
You can also mail me at
1st June 2015 From India, Kundan
Thanks a lot for the response.The information is of great help. I would like to know that, do the rules applicable on the company depend on number of employees it is employing. Thanks.
2nd June 2015 From India, Mumbai
If any of you are searching for a Coworking Space in Mumbai then contact through
6th October 2016 From India, Ahmedabad
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