Hello, I am an Indian. I would like to do my higher education at one of the UK’s college. So that i need to submit them a covering letter. please help me to write a cover letter. Thanks Anand
hi all my name is Hadaitullah Baqri belonging to Yugo Gilgit Baltistan i am assistant officer in a supranational firm.when first time i got this job i have to face lot of prob about how to write and what to write but latter on i have come to know how to write so i am sharing some knowledge with you all..
just keep these advices in your minds..
Formal letter writing is undoubtably one of the most challenging types. When putting it together, often you are addressing a person or organisation with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinised. In general what you put together will have one of the following purposes:

1.Make a complaint
2.Request something
3.Make an enquiry

There are a number of conventions that should be adhered to and it is important that the overall structure is as clear and concise as possible and that you avoid the use of colloquialisms (informal language).

Addresses:

1) Your Address
Your address should be displayed in the top right-hand section. This will enable the person that you are writing to, to reply.

2) The Address of the person you are writing to
This address should be displayed beneath your address on the left-hand side, remember to include the name of the person that you are writing to (if known).

Date:

This should be displayed on the right-hand side of the page on the line beneath your address and should be written in full format:

e.g. 1st January 2001

Salutation & Greeting:

1) Dear Sirs,
If you do not know the name of the person that you are writing to, use the greeting "Dear Sirs,". In some circumstances it is useful to find a name, especially if you are making a request as this will show that you have done your homework and you are more likely to receive a response.

2) Dear Mr Jones,
If you know the name, use one of the following titles:

Mr - for a male
Mrs - for a married female
Miss - for an unmarried female
Ms - for a female whose status is unknown or would prefer to remain anonymous
Dr - for a person with the status of a doctor

This should be followed by the surname only (not the first name).

Concluding:

1) Yours faithfully,
If you do not know the name of the person, conclude with "Yours faithfully,".

2) Yours sincerely,
If you know the name of the person, conclude with "Yours sincerely,".

3) Your signature
Sign your name, then print it underneath the signature. If it is potentially unclear what your title would be then include this in brackets next to your printed name.

Back to top
Content

In modern society there is a trend to use a shorthand writing style, for instance replacing the word "you" with "u" or replacing the word "weekend" with "wkend", there are many other examples. This casual approach and informal writing style can easily be transferred, sometimes subconsciously, when a more formal style is required.

Introductory Paragraph

The introductory paragraph should be concise and should clearly state the purpose, whether it is to lodge a complaint, make an enquiry or to request something.

Main Body

The main body should clearly state the points that you want to make. As a general rule it is a good idea to keep this as to the point as possible to ensure that the recipient remains engaged. A longer main body may be more appropriate when making a complaint as you may require to add more detail in order to convey the importance of what you are putting across.

Concluding Paragraph

The concluding paragraph should outline what action you would like the recipient to take: to make a refund, to send you information etc.
................................
.................................

Application

Complaint

A letter of complaint is sent to an individual or organisation in response to receiving poor service or a product that is not fit for purpose. An example of a letter of complaint would be a one sent to a tour operator who has provided a bad service while you have been on holiday. This does not necessarily need to be concise as it is important that you detail your arguments and points as much as possible.

Enquiry

A letter of enquiry makes an approach to an individual or organisation either speculatively or in response to printed public domain material whereby you are requesting some information. An example of a letter of enquiry would be one sent to a company requesting a copy of their catalogue or brochure. By their very nature these are short and to the point, it is usually beneficial to include other methods of contact in case the company needs to get in touch with you via other means.

Request

A letter of request is similar to when you make an enquiry but specifically asks an individual or organisation to take an action. An example of a letter of request would be one sent to request sponsorship for a charity activity. It is important to stress the importance of being clear and concise with this format as the recipient must remain engaged and interested in what you have to say.
Add Reply Start A New Discussion

Cite.Co - is a repository of information created by your industry peers and experienced seniors. Register Here and help by adding your inputs to this topic/query page.
Prime Sponsor: TALENTEDGE - Certification Courses for career growth from top institutes like IIM / XLRI direct to device (online digital learning)





About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service



All rights reserved @ 2019 Cite.Co™