Prafulla K Acharya
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Meenu Sachdeva
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Guru Arya
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Thread Started by #Anonymous

Hi All, I am working as hr in a software company, the number of employees are 18-20. i have very few fixed daily tasks, which ends up in 1-2 hours, then i found myself out of work. I don't want to sit idle at work place. Pls suggest what all works can i do from my end.
15th January 2015 From India, Delhi
thank you for the suggestion, but here we already have policies, and our seniors will not show any interest in trainings, because our team work schedule is so tight, and they have much work to finish in small time.
15th January 2015 From India, Delhi
Dear Ms. Neha,
You can initiate few employee beneficial / involvement activities :
(1) You can create and distribute suggestions / feedback formats pertaining to your HR/Admin activities in your organization.
(2) Some fun games for employees to be played on monthly basis.
(3) Create groups and start positive competition by some fun activities and give small gifts to the winners.
(4) Birthday celebrations, drawing/outdoor games etc. can be started, if not done now.
Before starting the same consult your senior first and then only go ahead. As you told, the number of employees are 18-20 only then it shouldn't so difficult, I hope. First you need to have a short feedback on engagement of employees and then only proceed further.
15th January 2015 From India, Indore
hi Neha my self guru arya from mysore i to face same problem in our company so if you get any best suggestion please suggest me
16th January 2015 From India, Bangalore
Hello there!
You can try - Transactional Analysis, a branch of psychology , propounded by Dr. Eric Berne is an excellent tool for personal growth, interpersonal effectiveness and professional/business excellence !!!
The most simple theory to understand and practice !
Have great application in everyday life !
JIMON M K, CFO, RCM Healthcare Group
17th January 2015 From India, Jaipur
Dear Neha,
I like to quote my the then HOD Mr G.Thiagrajan the then Chief of TISCO IED betwwen 1970-75) who said to us, : "those who say they have no work, they are not Industrial Engineers".
I have same advice to you, " HR Executives are to generate work for first self development and apply the same knowledge for Employee Development".
The suggestions and advice of other members are very appropriate for your use. Study more on relevant topics with physical, mental, spiritual and social enlargement.
Practice Yoga, Pranayam and Meditation regularly. You will find fulfillment in every sphere.
This is my experience at 73+ years I feel young not yet old. I am conducting 7 hrs training continuously for 6 days till many corporate organizations.
Er Prafulla K Acharya, Ph.D. in HRD & Mgt IIT(Kgp ), Rtd Director, NPC India.CV and Programs I conduct ara attached
18th January 2015 From India, Bhubaneswar

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Dear Neha,
Once even I was in your shoes. What I did was I studied the all the policies and observed the work culture. Noted the changes to be made, took suggestions on it from my Seniors and implemented them.
Nobody will tell you what to do. You have to decide what you can do. It is you who has to find opportunities and work towards them.
Your goal should be to learn and make your organisation a happy place to work.
Thanks & Regards
19th January 2015 From India, Mumbai
Dear Neha
It shall not happen in the company that HR people sitting idle. You may analyze the existing situation of the company & think how human resource can be utilized to improve the productivity of your company.
You may improve MIS, Introduce new formats etc.
Also find new concepts existing in corporates & introduce in your company.
Always remember, We work for company, but learn for ourselves..................
19th January 2015 From India, Gurgaon
Hi Neha,
Invest your time in being able to take some additional responsibility. May be you can assist in building a in-house newsletter where thoughts, ideas are presented. You may also try to invest some time in understanding the nuances of Project Management, Business Analysis etc. This way you will add value to yourself. Your technical experts may not have the time to answer questions, but learn by observing and following what they try to do.
You may also try to organize week-end activity after office hours say for 30 or 45 minutes something like Thank God Its Friday (TGIF) which may be interactive in nature with games, entertainment etc.
Hope this suggestion helps.
19th January 2015 From India, Madras
Thank you for the suggestion,
Yes I have been doing this thing, reading policy, and studying work culture, and suggesting changes. But there is a limit to this thing, if i will always do this thing , my seniors would get a wrong impression. It may convey the message that I am dissatisfied with so many current policies / work culture, and may take it as negatively.
At the same time I am trying to analyse the needs and trying to fulfill those.

20th January 2015 From India, Delhi
As I have mentioned that mine is a small company, so i can't organize games/fun activities every week. This will not be allowed by the top management, because we have less employees and lots of work to be finished. Management isn't interested in Suggestion and feedback scheme, they think that it will give rise to chaos and politics.
20th January 2015 From India, Delhi
Hello Everyone,
Can anyone could suggest me any better format of appointment letter to be issued for employee as we already has a appointment letter but still i want to modification in it so it would be great if someone of you would help me with such thing.
20th January 2015 From India, Surat
@ Neha,

You are lucky if you have a leisure time. Lol

I agree with you that your organization is small and management are not willing to spend any expenses on such activities. I have also faced such situation.

In such organizations, management is very much concerned about retention of employees. The original fact behind this is new employee will expect higher salary, will spend time to learn from new, then already working employees there. Apart from this parallel line of loyalty and trust also matters with already working employees.

Employees working in small organization will be very happy if you can initiate such activities/two minute games with frequency of twice or thrice in a year. You can do it on Saturday (if its a working day) also for 2 hours only. By giving small gifts for employees or their family will boost up the confidence level. The gifts can be economical and sometimes even certificate also enough to have a smile on employees face. It will also build a work bond between employees and will make them stress out.

Although, you know better your situation and of course your organization's management. I suggest you to try it. Final decision is with you of course.

“Defeat is not the worst of failures. Not to have tried is the true failure.” ― George E. Woodberry

@Trimantra software - Pleas raise your query in other thread.


21st January 2015 From India, Indore
Dear Neha
I have a same issue facing at my office. we are a Team of 15 .
I keep my self busy in making some Aptitude Papers for new joinees as well as the co-workers, I work upon making various Ppt' s related to motivation, improving communication skills.
I sometimes keep reading about deep knowledge about Human Resource which increases my knowlege and communication skills as well.
Let me know if u want any help in PPt
Thanks Regards,
24th January 2015 From India, undefined
Keep learning new activities with the help of HR friends, HR Forums (NHRD- National Human Resource Development). NHRD conducts workshops freely with the help of top HR people in all cities. Kindly use it. Keep learning yourself for development of character.
You will achieve great things.
Suneel Dara,
HR Professional
26th January 2015 From India, Hyderabad
thnx for extending help.
Yes i would love to know more about those ppt's.Do you take sessions on communication skills ?
what type of Aptitude test do you conduct? I can ask from my top management for the same, our employees are web designer and web developers, will the test go for them as well?
27th January 2015 From India, Delhi
Thank you all for your valuable comments and suggestions.
I would like to learn new activities and new concepts of HR, but the problem is my director everyday wants to know that what i am doing or what have i done, on one particular day.And i don't think he will be ok with this thing that i am spending my office time in just learning, he will surely want me to display some real work for the company.
I don't go to him for asking work, because finding no HR work, he may assign some other work, of any other department, which I don't want to do. I strictly want to stick to HR only.
So far i have managed to find some work of the company everyday, to show/discuss that with my director.But i don't want the situation to be same always (that i have to arrange some work for my self, everyday).
27th January 2015 From India, Delhi
Ppt's can include How to Improve Communication Skills, step by step,
Ppts for motivation you can create a story with pictures ,
Yes sometimes i do take Sessions on communication, I also organise games (indoor , as our office is not very large,)
I do face same issue as your director treats you, but atlast he is the boss.
aptitude test is some paper work or you could create a word file and send it to all your employees and ask them to finish it in 30 min or so, Aptitude should contain reasoning as well as quantitative apti etc.
Hope this will help, Mail in if u need assistance
28th January 2015 From India, undefined
Dear Neha,
You take this as a good opportunity to you. You might be engaged in job analysis and thereby preparation of job descriptions for different employees. The irony is that you didn't analyzed your profile and don't have a JD for your self. Analyze your profile honestly and prepare a JD for yourself. Your situation will get changed. If not then your profile is not of a HR Personnel, they have just labeled you as HR functionary.
Ravindra Prasad
30th January 2015 From India, undefined
Hi Neha,
Although you have got so many suggestions,but still i would like to share that when i get free time i log in citehr and go through the articles posted in this cite.
This makes me updated as well as informed.
30th January 2015 From India, Noida
Hi Neha, all the suggestions mentioned above are indeed useful and practical. Please do let us know if they have worked for you.
31st January 2015 From India, Delhi
Awesome post this!

I'll add the following tasks to be done on a daily basis:

1) Create a talent pool dump - incase your organization needs to hire, you'll know the people you need to chase down

2) Reach out to the current employees - encourage them to share revenue generating ideas (And you think the Management will say no?)

3) Practice scale - This is such a critical component of our function and we often end up failing. Lets say you have 25 employees working currently, forecasted to grow into 100 by the end of 2015. What policies would you need? How will you deploy them on projects. What kind of attrition would impact your business. What will be your retention strategy. Will you need more compliance mechanisms ? Will you (or your firm) prefer paying extra for hiring new employees or retaining the existing ones. Will you want to outsource payroll processing then or need to retain it in-house. Where will you store or warehouse the employee data. What programs will they need to keep them occupied. How will you structure organizational teams?

Prepare for the future ! You'll have enough to prepare, enough to learn, enough to update.

Hope this helps
3rd February 2015 From India, Mumbai
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