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My Name is Satish Kumar Mishra. I am working for one Infra Development Company for its Construction site at Odisha. Most of our employees are using Internet for personal work and usage of mobile phone during working hour in personal also very high. Some body please advise me what types of Punishment/Penalty can be implement to control such indiscipline behavior.

From India
first of all you have to have a policy on the usage of internet and mobile phones. Circulate across the organization and even display in the notice boards. It is better to identify the requirement and disconnect the internet facility to the other who are not required, even you can cancel the facility of using the CDs and pen drives.

As far as the mobile phones are concerned communicate to all the employees who are having the company mobile phones to restrict the usage to business purpose and the personal calls are going to be charged or else ask them to use their personal mobiles and if the mobiles are used for company purpose reimburse the amounts on submission of related bills are data.

As you are already provided then taken necessary steps in with drawing the same which in turn should not affect the business. Call for a meeting with all the Heads of departments, involve them in making decisions, obtain then inputs, circulate the minutes of meeting, submit to the Senior management, obtain their approval and initiate the process.

Regards - kamesh

From India, Hyderabad
Hello Satish Kumar

You cannot straight away impose any penalty and punishment for a specific behaviour of an employee unless it assumes the character of indiscipline and without following the disciplinary procedure.You need to understand the issues falling under the purview of day-to day administration and disciplinary actions.Acts like talking on mobile or watching internet or chatting during office hours are normal behavioral distractions/avoidable habits, observed at current work places but need to be regulated in the first instance as part of administrative control instead of being penalized as a disciplinary measure. you need to have a system and procedure in place to exercise any control over such irking conduct.To regulate and curb such undesirable conduct during working hours, you may take the following steps administratively.

1) Issue an office circular advising the employees to refrain from indulging in the acts/ habits stated above and bringing to their notice that strict view will be taken if they do not give up this habit.

2) Then watch for few days to know whether it has any effect on their habits.At least those who are obeying by nature will fall in line.

3) If some still persist in it, call them for counselling. After this stage some more will comply.

4) If there are still some who are not able to get over this weakness, you can issue them an advisory memo, instructing them to desist from this practice, failing which a warning memo will follow. and also disciplinary action.

By now the employees come to know that you are serious about what you said in the circular. I think the situation will be mostly under control after this stage,If not you can contemplate to take disciplinary action.


HR & IR Advisor

From India, Mumbai
You no need to be in panic.
If you are HR authority get all mobile phones at the entry area of your organization and block all website except your company's website with the help of your IT help desk.
Simple, no need to give any punishment to any one.

From India, Mumbai
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