In-House HR & IR Advisor
in Notice Board. Personnel Policies are a confidential document and all policies to be serially numbered with
Indexed suitably and keep together in a good hard binded /.leather binded folder. One copy of folder to be
kept in the custody of Chief Executive officer/MD and other copy with HR manager.
Personnel policies should not be treated as a book for reference by all employees. Only HODS should get
access to it. Salient features of each and every policy should be communicated to employees through HOD
(Head of Department) and interpretation of policies should be done by HR Head.& HODs.
Communication could be sent by way of circulars to all departments, at regular interval alongwith
any modification to the policies.
R K Nair
HR & IR Advisor
treated in such a way that the content of the policies should not be interpretted, administered and executed
by employees to their advantage. Hence it is necessary to maintain the confidentiality and Heads of Department
should be prudent in administering the personnel policies so that the very purpose of devising the policy should be
safeguarded and organisation's interest should be taken care off.
To illustrate, if an employee wants to know his eligibility for official travel, he should be informed about the
eligibility of his category of employees only, while performing official travel. Entire policy he need not refer to/nor
he need not know the entitlement of other senior employees,
R K Nair
1. Travel polices are posted in intranet for various categories. Any employee can access. No confidentiality.
2. Leave policies are common and open for all employees on intranet.
3. In CTC regime, LTA amount and entitlement varies and kept confidentially. Only HR & employee knows it.
I disgree with RK Nair.
like Ashok Leyland, where the same procedures were followed. As management style differs
from company to company, different views are available on the same subject.
R K Nair