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Gujarat Intrux Limited Head Hr & General
Ram Chauhan
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Sr Executive - Admin
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Thread Started by #esherylyn

Hi HR Practitioners,
Today I am tasked to issue notice to employees regarding a new policy, a no food policy inside the office premises.
I cannot think of ways to start the memo. please help.
Thank you.
6th May 2014 From Philippines, Navotas
Dear sherylyn
I am sharing a fine example of Memo, i received once. I hope this will of some help in solving your problem.
"Dear Team,
The policy of No food inside the office is meant to ensure the hygiene and clean environment. It is important while at work and does not disrupt business operations.
No food inside is permitted none whatsoever during office hours.
None type of edibles are allowed and can be brought inside the office premises.All eating should be limited to lunch hour. And in case if required; employee needs to go outside the office for their appetizing needs .
This policy should be followed with high priority. All the staff working (NAME OF THE COMPANY) is requested to co-operate in implementing this policy without any deviation.
Team leaders are asked to give strict order to their team member to follow this policy. And those who go beyond the policy should be reported to (CONCERN PERSON' S NAME)
6th May 2014 From India, Delhi
Dear Team, Tell me one thing how it impact on our environment, health and safety.
7th May 2014 From India, Faridabad
In my case, the Management decided not to allow food merely for hygienic purposes. We have been receiving complaints about insects and rats in our office. Also, I think it is appropriate not to allow it during office hours to professionalize the culture of the Company.
Each office has it's own pantry area wherein employees can leave their packed lunch and snacks.
7th May 2014 From Philippines, Navotas
Hope your mgmt has considered that employees will go out and eat if they are hungry. This will result in more time away from the work desk. I am an HR person myself; and while this policy may be decided for all practical purposes; one cannot ignore the human part of decision making.
Nevertheless, I realise that your query is regarding issuing a mailer. That's a no-brainer. you can google this and get numerous formats. Keep a standard format of ((introduction, purpose, actual policy, concluding comments and details in case of queries)) for this mailer. Shouldn't be a too tedious a task.
7th May 2014 From India, Mumbai
I am little puzzled about this fuss about the No Food Policy at office to deal with mice and insects.How about some one needing to bite a biscuit once in a while for health reasons .However I agree that the lunch hour shall have a fixed time slot to prevent an office looking like a dining hall..
In-House HR & IR Advisor

7th May 2014 From India, Mumbai
Poor souls like me who like to sip and munch to get their creative juices flowing would have to resign from such offices... :)
7th May 2014 From India, Delhi
I must agree with the logic the employees tend to go out and leave their working desk for a munch, i guess that is another problem I need to address.
8th May 2014 From Philippines, Navotas
Kindly donot look at it as a problem. If there's no food allowed inside, naturally employees will go out. Remember, diabetics have to have their food intake at fixed intervals. Anyway, u may approach ur mgmt to find a way around this issue. Maybe have a designated area for food. Have a dedicated staff for keeping the pantry clean, take care of pest control etc.
As far as problems of insects and rodents is concerned, this problem persists from homes to even five star hotels. Only way to treat that is prevention.
8th May 2014 From India, Mumbai
Respected sir
An initivate from my side.
Hope it would be useful.
Memo sample
Dear all
With your comendable effort and dicipline we are able to organise our organization in a very efficent way. With concern to our valuable assets (the staff) this policy of NO FOOD INSIDE OFFICE has been implemented from 8th may 2014.
An action has it's profound effect. We are not aming for prefection rather we are in a state to build a healthy enviornment with positive infulence and active life style.
you may dislike the concept but the profound effect is not easy to deny:
• Maintaining Hygiene
• reduce risk of chronic diseases
• Proper brain functioning
• Most important maintains physical address
i hope you all will understand the insight of the subject and cooperate once again for a better and healthy enviornment.
With regards
P.s. :waiting for the feedbacks and one sought of valueable suggestion we can have a short break in between of 15 minutes.
8th May 2014 From India, Delhi
Though well intended; the above material contains many grammatical errors. One will have to edit the same if one were to float this mailer in one’s company.
8th May 2014 From India, Mumbai
Dear All
Before taking/ likely to implement such policy, the management should have provided alternate and specific place for dining. After providing the same, the staff is not adhere to rules, then the Memo to be issued.
8th May 2014 From India, Mumbai
Is such a policy really required? (Wondering not passing a judgement)
Do we, in our zeal to make the work environment better, make it so regulated and bureaucratized that instead of promoting employee welfare, we end up promoting employee dissatisfaction?
Why do we need to tell the employees that they are teenage hostel boys who need to be kept in tight leash by dictating if they can munch a biscuit on their work desk or not? How about a good round of pest control over a weekend to check rats?
Do we, through our own actions, fuel the negativity people usually have for HR?
15th May 2014 From India, Delhi
Dear Sherylyn,
If we talk about food (lunch / heavy food) you can make this policy, but if you are talking about munch, it could be a problem for employees who are not well for going out for each time for eg: diabetic people, pregnant employees, differently abled etc., which will create a big loss in there productive time.
So, you have to be very careful to differentiate while making the policy.
Ram Chauhan
15th May 2014 From India, Perungudi
This is the one which i have drafted for my office. See if this helps.

Hello Friends,

Off-Late, we have all been experiencing lot of pest problems at our work stations. Despite numerous rounds of pest control activity, we have not been able to completely control the problem. We looked into the matter further after which it was observed that, few steps from us, as the owners of the work station, need to be followed too. Here are the guidelines:
• Let us not bring the Evening Snacks from the Cafeteria to the work-stations
• Even if you would like to have some refreshments/snacks, please ensure that you clear and clean the desk, do not leave any crumbs even in the dustbin. Please dispose the same.
• Take care to not leave any snack that you bring personally, out in the open on the desk, which would easily attract cockroaches/rodents and other insects.
• Once you had tea/coffee/refreshments, either dispose the containers or leave the cups/glasses at the pantry for washing.
I am sure this small gesture by each one of us collectively would surely help us contain this into becoming a menace in the future.
18th May 2016 From India, Bengaluru
Offices should have earmarked places for eating Breakfast and Lunch.
This will prevent food droppings which bring ants/rats.
I know of cases where rats have caused short-circuits and snapped computer cables. because staff put waste food in dustbins in the office area.cubicle itself.
Having a munch of a biscuit or a snack need not be controlled to that extent.
Definitely eating heavier meals and leaving waste in office cubicles is unsafe from both pest control as well as bad odour from waste food items especially in fully a/c offices.
We need to seek cooperation from employees rather than forcing it down compulsorily.
18th May 2016 From India, Pune
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