18th March 2014 From India, Chennai
18th March 2014 From India, Chennai
please inform about yourself.,
If you are a professional Degree in HR and having experience creating hr department is not a problem.
Categorized the basic functions like time office works, welfare works, personnel works, and hr works. yours strength is 85 so a single persons can able to handle initial setup.
your first step is get details about the man power and categorized into contract, skilled, unskilled, apprentices, probation, conformed, staffs etc., consult with your management for statutory benefits and legal complaisance to them.
monitor and decide the shit times, maintain attendance, overtime registers.
monitor the welfare activities that are in practice.
Go through the labour laws and maintain the registers and record as per laws.
these are the basic for hr functions.
You are a lucky person, as you got a challenging job - setting up of HR department.
First, try to concentrate on employees data base. Prepare and maintain individual personal file
for each employee. Also ask your management to instal an employee data base software
(Emptrack- is a good software.). Remember, just as a hospital maintain medical records of patients
which shows their medical history, an HR rep should maintain personal records of each employee
which should show their personal and career history.
With best wishes
R K Nair
Initially, i should congratulate you about your position, being a HR personnel is a challenge especially being new to introduce a department since it needs you to be so keen in preparing the human resources manual which will be your guiding tool for your management. then you can prepare guidance and procedures for your staffs for daily use, consider to get your country's labor laws for organizations/institutes etc. prepare the general forms for annual leave, sick leave, maternity/paternity leave, holiday leave etc. Also you can then harmonize your employees files and keep each record for them, herewith i attach a sample of a human resource manual for your review in preparing your style in management.
By the way, I also need you all your help. I was assigned to generate and issue new employee numbers. Our company is a group of companies so it has different divisions. I already had an idea regarding the employee number, however, there is this situation wherein the employee number indicates the division of the employee but what if the employee was transfer to other division, are we going to issue another employee number or remain the same?
Employee A in XYZ Division
Current emp id : XYZ-08-02-2013-001
Transferred to ABC Division on January 5, 2014.
Looking forward for your suggestions. Thank you!
Congrats on your new job and which is the world's most fantastic and challenging too....just keep one thing in mind 'anything you construct the SKELETON' is the main part'. Do it skeleton first as R K Nair said in his post...b'coz b4 u get in2 work u sud know the person u r talking to...ins and outs of a person so only you can predict what the person is going to say or act to your sayings....in no way you can show your attitude on them, b'coz the department u r in is to handle people with problems only...unless u know the person then it will become a mess....once the skeleton is done then you can add on flesh to that and it will be much easier to you...hand does certain jobs and legs ....like all the parts of the body similarly you will find the different department within yourself and would be fascinating to do....hope you got my point...al d best...
Congr8s to get an opportunity to starting a challenging job, above information & suggestion are enough to prepare a basic planing now you should summarize all suggestions & make a goal accordingly.
As a new environment is around you first think how you will involve & interact employees with you .
Best of luck,,,,,
Congratulations for a great assignment...
Ideally you can start from
Designing Organisation Structure---> Creation of Departments ----> Assigning Role -----> Job Description of Each Role ------> KRA/KPI of each role.
Ideally this would be the initial procedure to start HR in any new organisation.
please feel free to get in touch in case if you are looking for any further understanding.
Thanks & Regards,