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My company is asking me to check the PF & ESI return online for all my contractors.Is it justified to ask the ID Password from the contractors.?
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Dea AbhiK,
Defenetly not.. its not justify & even to share any user name & password with any unauthorised person, i belive is not legally accepted under cyber act.
but, you may ask contractor to submitts those details to you in form of hard copy or soft copy, as per your convience & for safety purpose, you may also take declaration as compliance certificate from contractors.
Tushar Swar
If contractor is not depositing the PF & ESIC contribution of contractor employee then it's Principle employer responsibility to deposit the PF & ESIC, that's why it's responsibility of principle employer to check whether contractor is depositing the PF & ESIC of the contract employee or not.
For this purpose you can ask your contractor to share the PF & ESIC deposited challan copy along with contribution detail.
Bhupendra Agrahari
Greetings Abhik,
As suggested by other members you can either seek hard copy or soft copy of the PF remittances made by the contractor in respect of the employees employed by the contractor in your establishment.
But the only change I would recommend is that you reimburse the contribution made by the contractor for PF and ESI by way of a seperate cheque, also obtain a signature in a declaration from the contractor that he has received the contribution towards PF and ESI from you.
Please note that the contractor does not pay any contribution from his profit and only loads the contributions payable by the employer in his profit and submits a quote. Hence, advise the contractor to exclude the employer contribution towards PF and ESI from his quote.
I have bought book of EPF & MP Act 1952(2012),in which for forms 21-30 & forms 17-18.,it is written [not printed]. Does it mean it has been omitted or it has not been printed by mistake.??
What is the meaning of 'EXPRESSED OR IMPLIED' in law books.?
Greetings Abhik,

I am not too sure about the query you have raised regarding the Forms.

As regards the meaning of Expressed or Implied it means that the communication, necessarily need not be in writing.

In other words you issue an offer letter stating that the employee will be out of the purview of ESI coverage as he is drawing Gross wages over and above the ESI ceiling. The implied meaning is that in the event the ESI ceiling is raised at a subsequent date then the employee will come within the purview of ESI coverage.

You include a clause in the letter stating that the employee is required to work in shifts if required and that he will generally report in the General shift. The implied meaning is that if he is required to work in shifts then he has to adhere to the appropriate shift timings.

You also express to the employee the policies of the company relating to leave rules and other protocols in the company, this means that whatever is expressed to him also has to be followed by him.

Dear sirs,
i have clarifiction reg pf slips.
Acontractual agency claims that he is not able to produce pf slips of his labors for the fy 15-16,as they have withdrawn their balances after the end of contract And so their pf slips have not generated. The workers were engaged in the said agency for the period of 13 Jul 14 To12 jul15 then moved to other contractual agency from 13 Jul 15.is he right?
Hello AbhiK3025,

There is no need to ask for the login ID and password from your contractor.

It's quite easy to check the pf remittance made by your contractors but it's a little time consuming.

Get the salary payment sheet (which the contractor would be submitting to you/your company for the payment of wages for the contractual labour he would have deputed in your establishment for a specific month). This would have all details like the basic wages, allowances (if any) and the PF emolument for each labour.

As the contractor to give you the signed ECR of the specific months, the respective challans & the payment acknowledgement which he can get from his online account. Cross-tally the PF data in the bill/invoice with the ECR of the respective month for each of the contractual labour whom he would have deputed in your company.

Once you reconcile these details, you will clearly know whether your contactors have remitted the pf dues for the contractual labour deputed in your company.

Hope this answers your queries.


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