Partner - Risk Management
Leave policy is formulated according to various applicable acts of respective states. You must have a written leave policy in order to control absenteeism and low productivity. Leave policy is one of the basic requirements of a HR policy and you must have it, if you are a pharmaceutical company.
You may have draft it on your own by taking reference from applicable acts and keeping in mind your welfare policies. You may also have a customized leave policy , drafted by us, if you wish so. The cost of drafting a leave policy for your organisation is INR 2500. You may contact mentioned mail id for more details.
27th December 2013 From India, Delhi
Draft a Leave Application Form and send it to all the Field Staff, they have to fill in the Leave Application Form and send it to their respective Line Manager for approval and the approved Application Form has to be received by you with in a stipulated Time Frame by you, and thereafter you can apply the leave accordingly. Any flaw in the procedure will be marked absent for the said day.
Hope this clarifies your doubt.
27th December 2013 From India, Ahmadabad
Looks like your company ignored that or did not implement it for field staff due to control reasons.
First, make a leave policy for field staff
(read the Sales Promotions Employees act so you do not violate the rules laid down under it)
Then you need to get that approved by the relevant hierarchy in your organisation
After that you need to communicate it to the employees and ask them to follow it.
The leave policy must provide for prior approval for leaves. Mostly the approval should come from the reporting manager or the zonal manager (or even sales head, depending on how your company is structured). He will allow or disallow leaves depending on the work load or may be the achievement of the employee. Further, leave should not be allowed beyond the no of days allowed in the leave rules.
As for union, well, no union likes new rules that put fetters on their members, so if you have a union, definitely they will protest and you will need to follow the rules laid down under Industrial Dispute Act (if applicable to you)
27th December 2013 From India, Mumbai