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Dear Sir / Madam,
I have recently assigned with the role "Admin & Facilities -MIS". Kindly help me in sharing the MIS related formats like., Check lists, Asset Tracker, Utilities consumption & Dashboards.
Regards,
Swamy Deva

From India, Hyderabad
Could you please share your KRA and what responsibilities comes under your position?
And also please share about your Employer or Industry type?
There are many relative post/discussions available with MIS formats which you can use. I believe you are just a click away or can get HR & Admin -MIS formats by searching on CiteHR, using Search Tool according to your need.

From India, Gurgaon
KRA and responsibilities:

Company Name : Greenko Group

Industry Type : Power Projects (but, I'm situated at Corporate Office)

Over see the Security, Housekeeping, Canteen services, Pest Control Services, Transit Guest Houses, Coffee / Tea Vending Machines at the premises

Meetings conducting with the Vendors on weekly/ monthly base.

Surprise checking of Workstations, Conference Rooms, cafeteria, Pantries, office cabs & instructing to the Facilities & Transport Vendors for correction.

Coordinating with the Finance/ Accounts departments for process of the bills/ invoices.

Coordinating with other departmental Heads for day to day operations.

Generating Daily Catch up MOM / Weekly dash board / monthly dash board / vendor Score card and submitting to the concerned departments.

Coordinate adherence to Service Levels agreed with Client for smooth Operation of all Admin, Facilities & Transportation activities.

Over see the Security, Housekeeping, Canteen services, Pest Control Services, Transit Guest Houses, Coffee / Tea Vending Machines at the premises

Take rounds of the facility regularly to identify issues in Housekeeping/Security and Cafeteria etc and initiate immediate rectification actions

Maintain the week Head Count report by coordinating with the Process Spocs and provide employee attendance details to the caterers well in advance.

Ensure that the caterers are maintaining highest standards of hygiene in the services area.

When the food supplies run out, escalate the matter to the caterers management immediately & make alternate arrangements

Purchase Orders, Processing of Vendor Invoices, Generate Planned Preventive Maintenance Work Orders, Generate General Work Orders..Monitor & Coordinate timely completion of Self Service.

Handling the various queries and streamlining the request to concerned SPOCs and follow-ups.

Ensure that the event management will be organized within the given budget.

Ensure that the Blood donation campaign will be organized smoothly and the necessary facilities will be provided to the donors & medical staff.

Conducting the user education campaign on Quarterly basis.

Coordinating with the Facilities & Vendor staff for building Transitions.

Ensure that healthy Plants have placed at Indoor / Outdoor premises.

Ensure the Pest control after Business hours as per the given timings.

Ensure that the Key Tracker data will be maintained for key issuance and share the Key database to the concern HRs on daily basis.

Monitoring with the Transport Vendors to provide the pick & drop facility on day to day basis.

To conduct weekly, monthly meetings with the vendors.

Checking the log sheets on random base.

Ensure to arrange a Security escort for the lady associates for pick & drop at the late night timings.

Ensure to maintain the EHS measures in all vehicles / entire fleet.

Coordinate with the office support staff & Vendors for log sheets verification. Keen follow up with the Vendors for on time bill / Invoice submission.

Coordinating with the Finance & Account team to process the invoices & bills with necessary Manager approvals.

New vendor development at effective cost, affordable (Within the budget) to company. Also ensure timely services & deliveries from the existing vendors.

Collect different quotations from the Vendors.

Negotiating the price with vendors.

Ensure to maintain Vendor penalization tracker as per the Service agreement.

Conducting Daily Catch up Meetings with the F&B and Facilities Vendors.

Generating MOM and keep a proper track of complaints.

Generating Facilities & Transport Weekly and Monthly Dash Board report & submitting to concern Heads.

Generating Vendor Score Card on weekly and Monthly basis and share to the respective Vendors for service improvements.

From India, Hyderabad
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