Partner - Risk Management
[email protected]
Finance Manager
Raj Kumar Hansdah
Shrm, Od, Hrd, Pms
Hr Consultant
Hr Manager
+4 Others

Hi all,
My question is, suppose some employee has taken 2 days of leave without pay for which Rs.2000 is to be deducted from his monthly gross salary.
So, this amount (Rs.2000) will appear in salary slip ?
If yes, under which component ?

From India, Mumbai
Suppose salary structure is like below :
Earnings Amount Deductions Amount
Basic Salary 22000 Professional Tax 200
HRA 10000 TDS 2750
Conveyance Allowance 1000
Performance Reward 9000
City Compensatory Allowance 1000
Medical Allowance 1000

From India, Mumbai
Basically, I want to know which components get affected for LWP(Leave Without Pay)? Basic Salary HRA Conveyance Allowance Performance Reward City Compensatory Allowance Medical Allowance
From India, Mumbai
It will definitely show up on the pay slip. Deduction should be at gross rate (including all allowance). There is no justification if giving an allowance to an employee who has not come to work
From India, Mumbai
Thanks Swati.. But I want to know , deductions will be shown on payslip from which components listed below ?
-Basic Salary
-Conveyance Allowance
- Performance Reward
-City Compensatory Allowance
- Medical Allowance
Also, how many % deduction from each component for 1 unpaid leave?

From India, Mumbai
Leave without pay is not shown in the deduction column, it is deducted proportionately in all the earnings say Basic, HRA, conveyance etc. In other words if you have a payroll software please punch in the days of working after taking into consideration the Weekly off, the software will automatically calculate the earnings as well as the deduction.
If you are making the payroll in Excel sheet put the total days and working days and now calculate the earnings by applying the formula as Basic 22000/30 or total days x working days similarly for conveyance HRA etc
Hope you understood, if still you find any query or require any clarification please feel free to write or call on the undersigned at 9586350505

From India, Ahmadabad
Dear Sir,
Every company will pay salary for the month according to the days worked, weekly offs eligible,+ paid leave days.
Suppose, he has leave without pay for days 2 days, You have to pay for 28 days only. He will get Rs.2000 less. The same has to be shown in pay slip also
HR & IR Consultant,

From India, Hyderabad
I am Saswata, not Swati (assume it was an auto correct)
Let me clarify what others already told you.
You need to show number of leave without pay days in the pay slip
But there is no actual column that will say "deduction - lwp"
Depending on how your pay slip is designed, there may or many not be "standard pay" specified.
If it is shown, then obviously the difference between standard and actual pay will be visible.
If not, then only actual pay will be shown.
In most cases, the actual pay is computed as gross standard pay x number of days worked / standard work days (mostly 26 days). Hope this clarifies the matter.

From India, Mumbai
Thanks everyone for your valuable time . But it's still not clear. I specifically want to know - the deduction for LWP will be from each of the component below ?? or some of the components will remain "Fixed" irrespective of LWP ?
-Basic Salary
-Conveyance Allowance
- Performance Reward
-City Compensatory Allowance
- Medical Allowance
Your answer was close...but I want to know components like medical allowance, performance reward and city compensatory allowance will also get affected?

From India, Mumbai
I totally agree with this view.
Absent days (LWP or LOP) are neither shown nor displayed as DEDUCTIONS. Salary is only made for days WORKED plus no. of days of PL/EL, if any; etc.
There is no tradition of showing Deductions on account of Leave Without Pay; as the calculations are based on days 'present' . An employee will simply NOT GET the salary for AWOL days.
Warm regards.

From India, Delhi

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