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Dear Sandeep,

Question is not of what I agree and what I do not. Question is also not of my understanding. Two things are important. One is that "nobody is perfect" is a too generalised statement and it cannot be used as alibi to hide our weakness. The second is when, where and how to display our imperfection is one's choice.

Now coming to your priorities. I feel that you should form "Asset Management Committee" (AMC) immediately. This committee could be comprised of seniors from procurement, technical, commercial and accounts/finance department. They should develop "Asset Management Register" (AMR). However, to do this first you should do codification of the assets. Asset codification is no easy task and it requires lot of expertise. Wrong codes will create further headache for you.

You may create AMR without proper codification. However, that would be half job. It will create problems to you in future, that is for sure. For this, first AMC should design "Asset Codification Policy".

If you are unable to form AMC, then outsource this activity. Make sure that the outsourced agency has someone who has handled purchase of capital equipment.

By the way, what about your stores? Has your purchase/stores done codification of your inventory? If not, then do this activity also. It will help you in improving "Inventory Accuracy Ratio".

If you do all this then you will experience the change and how things will start running professionally. Akshay Patra, an NGO that provides mid-day meals have done all the above and they run their purchase/stores quite professionally. Incidentally, their purchase is headed by just Manager and he is barely 28 year old person. I know about them because I have trained their 14 procurement staffs.

All the best!

Dinesh V Divekar

From India, Bangalore

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