Dinesh Divekar
Business Mentor, Consultant And Trainer
Process Industry Consultant / Soft Skill
Training, Motivational Speaker, Writing,

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Dear Sir,
I have now become a new plant manager of the plant where I have been working for more than 15 years.Whenever our MD or any directors visits to my plant they hold a staff meeting with all the management staffs in the conference room. But I find myself not very confident while speaking something formal in a meeting of such kind.
I would like to have few examples of delivering welcome speech and also thanks giving at the end of the staff meeting enabling to overcome these type of situation during any big shots visit. Please help me.

Dear CB,

It is just not speech but presentation also matters. Suppose some writer writes very good speech for you but if you start reading it out in front of your audience or start fumbling or flustering it kills the spirit of the text. On the contrary an ordinary speech if presented properly holds the audience's attention.

Against this backdrop, I recommend you taking training on "Presentation Skills". Go to Youtube and you will find lot of material on presentation skills.

Secondly, start giving presentations in your ordinary meetings. Let someone take your video. When you check your video, you will notice the flaws in your presentation.

Before presentation comes the communication. Have you taken training on communication skills? Communication skills are soul of presentation skills. So you may take that training first.

All the best!

Dinesh V Divekar

Mr.Dinesh Divakar has correctly pointed out that it is not just the contents of the talk but equally important is the delivery of the speech, that makes it effective. He has therefore suggested that if required, you would have to go through a training module on Effective Presentation Skills to ensure you make an impactfull speech.
However, in the interim to help you get over your jitters of coping with the inevitability of having to make speeches I am sharing with you a 'Checklist for Introducing a Speaker and on Proposing a Vote of Thanks'. The checklist outlines two aspects to be focused upon - the Preparation and the Performance. Hopefully this should alleviate your anxiety to a large extent and help you on your way to being an articulate and effective speaker.
Best Wishes.

Attached Files
File Type: pdf Checklist_Introducing a speaker & Vote of Thanks.pdf (70.7 KB, 602 views)

Dear CB,
Very useful information has been provided by Mr Jacob.
A person of the stature of MD visits the plant either periodically or
for a specific occasion in the plant.
Accordingly you can note down the points.
If you cannot speak extempore, you can always write down in advance
and get it vetted by some one before you present.
Reading correctly from a written script is better than struggling without cogency in speech.
There could be formal presentations also.
It would be ideal to start with the highlights of MD's previous visit.
There would be several performance aspects achievements & short comings.
You have to present both.
Many may avoid mentioning short comings.
However a senior person like an MD would welcome to know the shortcomings.
Not withstanding the short comings, action plan and target dates also have to be added.
Hope the above would be useful.

Few Tips on the Discussion Running.

1. People interests more in action. So one should not be like a news reader before his audience. Your body most support the words you are speaking. Facial expression with your words is important.

2. Do not talk if you are not prepared. Whenever you talk feel like as if everyone owe money from you. By preparing you are giving respect to your audience. Never say or make excuse like "I am not prepared", "I am not good in speaking", etc. as you are already preparing your audience to be not to serious to you.

3. Logical Preparation: Do not use "Rat Theory" while preparing. Your preparation must be in such a logical way that the end of one point will automatically open another next point. I am giving example here, it should not be like. 1,5,9,4,2,3,,6,8,7,10. It will become easy for you if you have prepared in this way 1,2,3,4,5,6,7,8,9,10.

4. Start with enough courage and confidence. If you want to be successful act as if you are already successful.

5. Build a Mind, Body and Brain link while preparing. This will control your "Fear": response of the mind when you see the people in front of you listening to you, "Forgetting points:" respond of the brain when you start fearing.

6. Build curiosity in your opening of the talk.

7 If I know the most important and useful mantra I will say "PRACTICE,......PRACTICE.....and .......PRACTICE.



Nuraj Pradhan

Dear Enquirer:
No reason to worry - the MD or another guy is just another guy -- you are there to share with him, learn from him, teach him and be taught by him.
A good presentation basically has TWO elements. One UNDERSTANDING of the material, and two the DELIVERY STYLE. If what you have to present is in your 'head' and you are well aware of the audience's needs ( in this case you MD/boss) then your presentation almost automatically/naturally comes to you. Your words simply flow as do your thoughts and the body language, together with the NVC ( non verbal cues) fall in sync. You audience will then leave bedazzled.
Plain and simple. SMILE

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