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Iam preparing a relocation Policy for my Company which is an IT company. Iam stuck mid-way and require your help.
1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance also?
2. Do the company take care of the house deposit, monthly rent and the brokerage also?
3. How do we go about with the extra charges towards luggage?
4. Is there anything extra the company pays other than ticket, and accomodation expenses?
Please treat this urgent and help me out.
Soumya Shankar

From India, Bangalore
Hi Soumya,

As far as relocation policy is concerned each of your queries are well in place but the applicability of the same depends on the employee being relocated that is their designation, post, type of relocation etc.

Then coming to your questions:

1. How do we go about with the immediate family of the employee? Do we have to bear their conveyance also?

In case the relocation is for a longer term then the employee would wish to take his family along therefore the company will have to bear the family's expenses one side.

2. Do the company take care of the house deposit, monthly rent and the brokerage also?

If the company has the policy of providing accommodation facility to its employees then the above areas need to be taken care by them and if incase there is no such conditions accepted then the company can decide on a case to case basis. Otherwise it is not neccessary for the company to bear these costs.

3. How do we go about with the extra charges towards luggage?

If the relocation is a one time affair then the company will have to also take care of the packing and forwarding charges of the luggage of the employee, but the organisation can fix upper limit to the amount for each category of employee on the basis of their level of work.

4. Is there anything extra the company pays other than ticket, and accomodation expenses?

Some organisations firsts sends the employee to the place of relocation and then after he has found accommodation and other facilities ect., then the travel and relocation charges for the employee and family is provided.

Hope the above is of use to you in your preparation of the document.



From India, Madras
Hi Soumya & Vani,
Even I am also interested to know about this.. Got the relevant info from Vani till now...thanks Vani... I also look forward to receiving some responses from our experts!!!

From India, Delhi

I am working in service industry for consumer durables. We have technicians who are transferred from one place to another within India. The following is the relocation policy in brief:

Transfer can be a request transfer, regular or disciplinary transfer. The quantum of benefit depends upon the type of transfer. A request transfer is usually to the home town of the employee. Regular is depending upon the business exigencies and disciplinary for poor performance.

Leave for Transfer: This depends upon the distance and type of transfer. Leave can be minimum 3 days and maximum 6 days for relocation.

Reimbursement of expenses: Half truck load or full truck load depending upon the type of transfer and the recommendations of the Regional Manager. If Transfers are rampant, then it is recommeded to go for a logistic partner who will cater to all India movement in terms of packing and forwarding. This will ensure fair rates and better service.

Travelling reimbursement: For Family and self, depending upon the recommendations and the type of transfer. The train class is usually three-tier.

Boarding and Logding: This assistance is given for a week so that the employee gets ample of time to select a house.

Housing assistance: Is paid to the employee if the transfer is away from the hometown and table prepared depending upon the class of city. All the metros are termed as A-class alongwith Ahmedabad, Hyderabad. All the state capitals are clubbed into B class and the remaining towns come under C class.

At times, the additional burden for securing school admissions for the children is also borne by the company.

In case of disciplinary transfer, the performance review is done after a year and if found satisfactory, then the transfer is revoked.

Hope this helps.



From India, Pune
Hi, I found one good relocation policy. Probably it would be of some use. Regards, Soumya Shankar
From India, Bangalore

Attached Files
File Type: doc relocation_policy_104.doc (58.5 KB, 6995 views)

Hi Soumya,

Below is a relocation policy which I have. may be this might be usefull for you.

Resettlement and Relocation Policy:

All out-station employees joining the company and existing employees transferred by the company from one city to another within India shall be covered under the Resettlement and Relocation Policy.

The entitlement under Resettlement and Relocation Policy varies for the following categories of out-station employees:

Lump sum / All inclusive

Grade In Moving Alone With Family

M1 Rs.6, 000 Rs.10, 000

M2 Rs.8, 000 Rs.13, 000

M3 Rs.12, 000 Rs.20, 000

M4-M8 On Actual cost, subject to prior concurrence with Head HR On actual cost, subject to prior concurrence with Head HR / Business Head

The above amount is payable for inter-city travel and related expenses on account of boarding, lodging, and brokerage. 50% of this allowance shall be payable upon joining and the balance within 7 days of joining the workplace.

For grades M4 and above, the company will give an advance to the employee in order to cover the security deposit, if any, for accommodation. This will be equivalent to either 3 months rent or Rs.30, 000 which ever is less. The advance shall be recovered in 6 equal installments from the employee.

Thanks and regards,


From India, New Delhi
Hi all,
I am working in an IT company and our main office is in Banglore with branch in Noida. We have employees working onsite in Chennai and Gurgaon.
I am in search of a relocation policy for my employees, when they move from one to another city.
I've tried searching for the same on this site but unfortunately could not get anything very relevant.
Does anyone have any such policy that you are using in your organisation??

From India, Delhi
dear ditti if you need transporatation policy please tell i thought u need only relocation and shifting so i attached that only..... surjeet
From India, Mumbai
Thanks Surjeet for your kind assistance, do you also have complete policy (with proper wordings)? That would really be of great use of to me. Thanks again for your time & effort. Regards :p
From India, Delhi
Can somebody assisst me.....Plssss.. I am working with an IT firm Need to frame a relocation policy for the new joiners (Consultants).
From India, New Delhi

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