Dear Sir/Madam Could you please send me format of Confirmation letter Regards Sujata

29th March 2013 From India, Pune

Hr Consultancy, Soft Skill Training
Hr Practices
Sr. Executive Hr
Service-admin Incharge

Dear Ms. Sujata Kudale,

You write one by your own and coul dshare it here for our seniors to have it corrected, this way it improves your writing, improving skills on English language as well confidence to trounce fear out of mind.

Please find the below for your necessary perusal --


Employees Name:

Employee Code:

Dear ----------,

Sub: Confirmation of services to the successful compeletion on your probationary period -

Ref: Your appointment letter dated -----------

With reference to the appointment letter and consequetive assessments during your probation has been satisfactory. We are now pleased to confirm your services with effect from -------------------. All other terms of your employment remains the same as stated in your appointment letter referred above.

We take this opportunity in wishing you a longlasting and suceessful tenure with us.

With Best Regards,

For (Company Name)

Signature of the HOD/HR Manager/ Head-HR

[Name of the HOD/HR Manager/ Head-HR] in bold letters

Hope you find the above useful.

Good Luck...!!
29th March 2013 From India, Visakhapatnam
Dear Madam
Thanks for sending the confirmation letter format to me.
Actually as on date our company has not issued confirmation letter to any employees.
Most of the employees joining date is September so in this month their services are confirmed. Now we have decided to issue the confirmation letter .
In this regards I have an query regarding date.
The date which is mentioned in first row that will be current date.
We are now pleased to confirm your services with effect from -------------------.(This date is to be mentioned when the confirmation date is due)
If there is any correction please let me know.
29th March 2013 From India, Pune
Yes, you are absolutely correct! The date on which the employees service has been confirmed post probation is said to be the due date on confirmation letter in confirming his services and the day you issue this is on current date.
29th March 2013 From India, Visakhapatnam
Hi Sujata,

I am herewith giving a sample Confirmation letter which may help you to draft a letter on your own.

RefNo.................... Date ................




Dear MR.A

We are pleased to inform you that your Services during the Probation Period have been

found to be satisfactory and therefore, we confirm your Service as "Designation"

of our Company with effect from dated ........... on the following terms :

1. Your Stipend as mentioned in the Appointment Letter issued to you earlier will be

treated as Salary with effect from the date of issue of this Confirmation Letter.

2. Your Salary & Allowances will remain same till next revision.( change it as per norms)

3. All the Terms & Conditions as set out in Annexure "A & B" of your Appointment issued

to you earlier for the period of probation shall remain enforce except the Clause/ Clauses which

are related to the Tenure of your probation period.

Wishing you a long and happy association with **********************************

Thanking you,

Yours Faithfully,

Authorised Signatory



Executive HR

“A candle loses nothing by lighting another candle.” In other words, be willing to help others and

share your knowledge and insights with others who may benefit
30th March 2013 From India, Patna
Ms. Sharmila Das
I quote an extract from your posting: With reference to the appointment letter and consequetive assessments during your probation has been satisfactory.
Sentence is not complete first, having started with "With reference......". Secondly, What is consequetive ? Spelling wrong and meaning is also not proper for the situation.
Youngsters seek guidance from us and let us not make serious mistakes. The girl has sought guidance from us. She may simply copy & paste your letter and consequently, may get firing from her Management.
Let our postings be proper, meaningful and devoid of mistakes. Am sorry to say this here and in this forum. Typographical error in our writing is ok but not in the formats which we are sharing here.
Hope you would not mind my correcting you here.
Best wishes
30th March 2013 From India
Hi Ram,
Find below the format of confirmation letter-
Mr/ Ms. ____________
Dear Mr./ Ms. _____________,
Consequent to the review of your performance during your probation, we have the pleasure in informing you that, your services are being confirmed as _____________________ with effect from _________________.
All the other terms and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For Company Name
Hope it will be fien with you. Pls mention date at the upper right corner.
Amit Seth.
30th March 2013 From India, Ahmadabad
Hi Ram
Go through Below format file i think that is sufficient for you
Ref: - IS/HR/Cnfm/
Name -
Employee Code: -
Subject: - Confirmation for Designation
Dear Ms. ------,
We take great pleasure to inform that, you have been confirmed in the services of the company with effect from ------------in the above stated post.
Apart from confirmation in the services of the company the other terms and conditions of your employment remain unchanged.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
Thanking you,
Yours truly,
Sr. H R Executive
30th March 2013
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