Tsivasankaran
Consultant
R B Yadav
Advocate & Management Consultant On Labour
Vathiraja271481
Working As Assistant General Manager (personnel)
Vishal_dhruv
Hr In A Reputed Automobile Company
B K BHATIA
Director Of Company
SAIBHAKTA
Retired From Air India
Chanchal411
Hr Manager

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Dear All,
There has been a problem while processing F&F settlement of an employee. One of the senior employees in the company asking me to get signature of Director of the company on resignation letter of the employee and then proceed to make F&F settlement of the employee.
I believe, if we have received acceptance from concerned reporting manager against the resignation letter submitted by employee, will suffice. No matter whether appointment letter of employee was signed by the director of the company.
pl advise me the proper way to handle the situation. Waiting for your quick response on this.

It all depends on size of your company If you are with less than 200 people some organisations are getting it signed by Director
Again it depends on who has resigned and what circumstances he has resigned?
This is purely an internal process and searching correct guideline from external sources will be difficult
Give more facts
Sivasankaran

Hello,
Like Sivasankaran mentioned this depends lot on the size of the company. Informing director is one thing but his acceptance on resignation is under the purview of reporting authority only.
Few organization has the process implemented through HR Department. The reporting authority flows the resignation letter / mail to HR for further process.
What I feel is he is trying to judge your knowledge & instigate an argument / debate. Pl tell him that the appointment / joining letter mentions the name / designation of person responsible as the employees reporting head & hence accepting / declining / sanctioning any leaves, requests & for that matter even resignation is under the purview of manager. The purpose of signing the appointment letter by Director has different purpose - a lot more & different matter to discuss.
This is completely company's internal policy & hence you can frame one & issue to the manager so that such issues do not come up in future.

Thanking you seniors. Would like to add that the guy is in accounts department and working here for the last 25+ years, always ready to argue on the things related to HR. I told him that ideally, resignation should be accepted by reporting manager only and though intimation of resignation can be given to director. But he is not ready to listen anything. Really... the guy is very irritating. May God give him some wisdom so that he could understand how to behave with manners. ;-)
Acceptance of resignation from the reporting manager will suffice, but if there is any standing order/instruction from the director that all resignation will be accepted by him/her then what will the poor accounts guy can do rather than argue. As said by Hiral and Siva its purely internal process/policy wherein any outside source cannot help you.
Last but not the least whats harm in getting the resignation accepted by the director for a smooth exit and a healthy relations with your company.

Dear
It is not compulsory to get the acceptance of the resignation from the top level management like director of the Company. No such provision is in existence for acceptance. It could be accepted by the concern Manager of the Company. If the employee who has resigned from the service of the company is putting pressure upon you to get it signed from the Management, you can sent acceptance of the resignation by registered post to the concern employee and further process his full and final.
Regards
R B Yadav
Advocate

hi,
as per my understanding - once manager approve your resignation letter then no futher approval required from anyone... unless and until if there is a process in the organization whihc say that once manager approve and then it need to be approved by next level.
If nothing like this then definitely you can demand your F & F settlement without any further requirement to this.
Regards,
Chanchal

The person has worked for 25 years in the Company and naturally he would have worked closely with Top management in earlier days. HR Heads should also look at expectations of such senior employees. If he is arguing with HR, what is wrong? That is expression of opinion
After 25 years of experience, he expects a word of appreciation from Director and what is wrong in his expectation? The Director may even say, you continue in the organisation in some other Dept or say you work in my Dept. What is wrong in it???
Ideally check with Director and if he is prepared to sign, get it signed by him. You have nothing to lose It is just an acknowledgement for his 25 years of service

Hi I agree with what sivasankaran has said. If the accounts person is arguing, even you have not tried to put an end to this from your side. In certain exceptional cases, act beyond actual rules. JMK
Hi,
I read with passion the contributions above, from my view, I wish to ask who signs his letter of appointment when he joined the company?, he may be hiding under that cover requesting for the director's accent, if it was the Director who signed at the point of entry then route it back to him to settle the matter. As others have written, it is purely an internal issue which needs to be redesigned to avoid future occurence.
Thanks
ajayi olufemi
abuja, nigeria


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