Dear all,
I have newly joined in a company one of my employees is not coming to office from 6 days i am not able to reach him over phone, i want to drop a mail to his personnel mail asking for proper reason if any, and also want to inform the same to my hr manager, kindly help me in drafting both the mails.

From India, Bangalore
Dear friend,
When you ask some advice or help, business etiquette demand proper disclosure of your name, designation, industry in which you work etc.
Two things here. First about external communication. As far as sending letter to employee is concerned, this is job of HR department. Let them handle it.
Now about internal communication. If employee is not reporting then he must have been marked "absent". In that case HR must be getting information on their own through attendance records. Do they monitor attendance records or not? In fact if they monitor attendance regularly then HR should have approached you rather than you "informing" HR.
In case if the HR is located at some another city then passing one line information through mail stating that Mr ____ has not been attending his duties since _____ should not be that difficult.

From India, Bangalore
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