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Kavitaramaiah
Hr Professional

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Hi all, I need to prepare an induction manual for my company...a presentation infact....can anybody help me..... Regards, kavita.
From India, Bangalore
hi kavita!!!

i am an MBA student currently doing my winters. My project is on the preparation of an Induction Manual in a presentation format. The things tat i hve included in my presentation are :

1. A brief overview of the organisation - Vision, Mission, Oragnisational Structure, Major Businesses and their Heads, customers, collaborations and competitors

2. An overview of your organsation - where does your organisation fit in the Organisational Structure, your products(in wat way does your orgainsation contribute), various facilities, code of conduct, security issues, various departments(in the form of an organisational chart).

3. Employment details - Pay n benefits, performance appraisal, employee development, career plans, leave plans, etc.

my main presentation just includes a brief write up of the above however i hve provided links to various pages in case the employee wants to knw more about a particular topic. your links could be to the co website. wat i hve done is i hve made separate ppts for some of the topics which require explanation andconnected them to the main ppt.

I hope this wld help u.

I may have missed out on some points. i am welcome to the suggestions made by our other members.



regards

juree

From France, Nīmes
Thankyou Juree for taking out time and replying....what i am actually looking is at an Induction manual (booklet)of any company...which is already in place.... Regards, kavita.
From India, Bangalore
Dear friends, I was waiting frpm someone to give me ideas to prepare an Induction Manual or it’s format.Till date I have not received a single. Pl. suggest something! Sadhana.
From India, Thana
- THE INDUCTION PROCESS-

STEP-BY-STEP GUIDELINES AND DESCRIPTIONS

PLAN - Preparation for the Induction of the New Employee.

STEP 1.1 : Written Contract with New Employee

It is important for Supervisors to acquire an "Induction Kit", either from the HR Services Web Page or from your HR Account Manager. This kit contains checklists, guides, and samples for creating an effective and appropriate Induction for new employees and is designed to be used in conjunction with this guide. Reviewing the "Process Chart" which provides a simplified overview of the University Induction Process is also worthwhile and recommended.





After the employee has been selected for a position (and preferably with a verbal acceptance of appointment) the Induction process begins. The first step is to make written contact with the employee - this usually takes the form of an "Offer of Employment" contract which the appointee needs to sign.

With every employment contract sent out, the University sends a Welcome Pack. The Welcome Pack contains some information about the University, all the forms that may be required, and an pre-paid envelope within in which to return the forms [to look at the content list click here]. The forms are very important for a successful and timely induction program.

Usually, an appointee will not be required to fill out every single form contained in the pack. Top assist the appointee, a Welcome Pack Checklist must be filled out by the Supervisor and attached the Contract and Welcome Pack. The Checklist- contained in the Induction Kit or available from the HR Services website - explains the purpose of the Pack and denotes which forms are required to be completed and returned.



STEP 1.2 : SUPERVISOR CONTACT WITH THE APPOINTEE

The University conducts Induction Programs because it as particular needs to be satisfied and outcomes to be achieved (See Why Induction?). New employees also have needs and outcomes in relation to Induction. A successful Induction program will effectively address both.

The Supervisor will need to determine the induction requirements of the University and the local work environment [i.e. What does the appointee need to know about the University and the workplace?]. Some of these requirements can be determined by using the Induction Checklists. Other important considerations include the Strategic Plan, Faculty/Centre business plans, Position Descriptions and the Organisational Structure.



The Supervisor should also contact the appointee and determine their needs [i.e. What does the appointee want to know and how do they best acclimatise to a new job/organisation?]. This helps to begin a positive working relationship and is a useful forum to answer questions the University, the position or the induction process, and discuss any particular induction requirements that the appointee may have.

It also provides an excellent opportunity to assist the appointee with the Welcome Pack forms and remind them that the forms need to be returned as soon as possible. The most important form for induction purposes is the form that generates the Staff Number. Without the Staff Number, many other necessities [such as IT access & security access] are not possible. The desired outcome of this part of the induction is to have everything ready - including Staff Number and IT Login access - by the time the employee arrives to commence work. The appointee needs to be advised to complete and return these forms as soon as possible. Contacting the employee creates an excellent opportunity to ensure that this important part of the process is completed effectively.

STEP 1.3 : Preparation for Commencement and Induction



An effective induction requires good planning and good information. The following items will assist supervisors in preparing for a new employee's commencement and in the planning of their Induction Program.

Handover Report

The Handover report is intended to be a simple and clear account of the working situation at the time of the departure of the previous incumbent. This will be helpful in bringing the new appointee up to speed with the daily tasks, special projects, the office space itself and all its resources.

The previous incumbent is the best choice for writing the Handover report. It does not have to be a "work of art" and the focus should be conveying crucial information across. The new appointee may find this to be an extremely beneficial resource, and to try and include as much information as possible. Try and remember what it would be like for you if you stepped into this job today - what would you need to know?

The report should include as much useful information as possible. Here are some ideas:

4 In conjunction with the position description / role specification, what currently is being performed by this position?



4 Who are the key customers/suppliers in the work context?



4 Which staff members would the incumbent interact with most? On a day -to-day basis?



4 What projects were being worked on? Where are they up to? What would the new appointee need to know about them? What are the deadlines? Who can I talk to about these projects? Are there plans/files?



4 What is the record-keeping system? How does it work?



4 What records and files are required?



4 What are all the files on the shelf? Which ones will I need first?



4 Where is the information stored on the computer? What systems do you use? What are the established procedures for completing work?

4 Any idiosyncrasies about the work / work environment that may assist the appointee?



Is there anything special the new appointee will need to know? Any special tricks or important bits of information that you have learned about the job and the organisation? In providing a detailed background of the job, the issues, the projects and the systems that were employed before, the new appointee has a substantial resource to rely on in times of uncertainty. More importantly, this information is provided by the person who knows the position better then any other, and can offer hints and insights that would be lost to the organisation otherwise

hope this may give u some ideas regarding the induction format......

with regards,

shruthi.

From India

Attached Files
File Type: doc inductionkit_175.doc (190.0 KB, 6859 views)

Dear shruthi,
Pleased to see your reply to my post.Reading the same I got some confidence to fare my rough points regarding Induction Manual.Thank you very much.Do keep in contact sharing new HR help.
Thanks again.
Sadhana

From India, Thana
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