Saswatabanerjee
Partner - Risk Management

hellow my hr seniors am mohamed in the horn of africa as hrm in big humanitarian aid INGO.i would like your suggestions on some issues i want to handle here.
1. my immediate supervisor just goes out without my knowledge and he takes lots of time on non work related issues.how can i manage this?
2. i was just wondering how to arrange staff files.shall we just keep all stuff together or we separate according to juniors and seniors?
your kind responses is of paramount importance and highly appreciated
king regards
mohamed

From Djibouti
Dear Mr. Mohamed,

1. You may have to understand that you'll task the master art to handle such people.

- Talk to your supervisor with "both feet on the ground way" to get pointers on improving his performance. Proficiently, explain him about the job that he is alloted.

- It might be that he could disapprove the way he is executing work. On the other hand you should be giving him some time to revert back for the comfortability of the situation.

- Make a note of things after your first talk. Conider quietly going about your tasks the best way avoiding him for the time period you've stipulated.

- Call another session in the event if the above line fails and you face the hostility and tell him that he would be given a warning letter on the third time if he is called next. Also, explain him the necessary action of termination if he fails to act aptly. When the time is right, strike hard and fast, and make sure they go down with a splat.

2. Create personnel folders of the employess Identify them in group wise or category wise and secure locations for these files; one for personnel files and the other for medical. Ensure security by limiting access to the files and using a locked cabinet. Every employee file is important and have critical information.

From India, Visakhapatnam
In most conditions you can do little about how your superior works or ,behaves

how does it affect your work ? A supervisor is not required to inform him subbirdinate of where he is going or to take his approval for the same. You focus on your work and those under you.

If it does affect you, it will (I guess) be on account of extra work you are doing or his absence to answer any queries you or you're bosses may have.

Extra work dumped on you (which your supervisor should be doing) is an opportunity for you to learn more, take responsibility and automatically be in a position for growth or promotion. Look at that as an opportunity. Mostly the senior management knows who is working. Don't cover up for your supervisor. Let the management know (when they ask) that you have done this part of the work.

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If your problem is that you do not get guidance or response to queries in relation to work, then I would suggest you go to your supervisor and explain to him that you are having a problem as there are many times when he is not there and you have queries. Ask him how you can get through to him at such times and any pointers in how you can get matters resolved when he is elsewhere (note : you need to ask him for help. If you are trying to question him, he being your superior, will not like it)

If the problem is with others asking where your supervisor is or asking for clarification from him, let the caller know he is not there, and that he has not informed you of where he is going or when he will be back. Take notes of who called and what he wanted and leave the details on his desk (or in email) for him to follow up and explain

Hope I understood your problem correctly

From India, Mumbai
thanks guys for you constructive and informative excellent ideas.i applied some of them here and it seems working. citehr the better option for hr’s
From Djibouti
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