Role Of Hr Executive - CiteHR
Cite.Co is a repository of information created by your industry peers and experienced seniors sharing their experience and insights.
Join Us and help by adding your inputs. Contributions From Other Members Follow Below...
Hi, Good day Please let me know what are all the roles and responsibility of Hr Executive in an organisation.
Hi Deepa,

HR Executive Functions/Roles & Responsibility in an Organisation :

1) Recruitment

Tasks:-

 Get the Job Description finalized by Person requesting the position

 Get the position approved from Resource Manager

 Job Posting on Naukri/Monster etc.

 Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)

 Screening Profiles

 Get profiles Shortlisted from Interviewers (if needed)

 Scheduling Telephonic Interview, update recruitment sheet

 Taking feedback from Interviewers, update recruitment sheet

 Rescheduling / Scheduling Personal Interview, update recruitment sheet

 Get Employee Information form filled by Candidate

 Taking feedback from Interviewers, update recruitment sheet

 If Shortlisted, Inform Seniors, update recruitment sheet

2) Selection

Tasks:-

Scheduling HR Interview - Telephonic / Personal, update recruitment sheet

 Taking HR Interview - Personal / Telephonic

 Offer Negotiation

 Offer Letter

 Follow-up on Joining - Every 15 days

 Inform IT Department to arrange System 15 days before joining

3) New Joinee Formalities

Tasks:-

 Call and confirm 2 day prior joining, whether joining is coming on time

 Ask IT Department about System arrangement a day prior the joinee walks-in

 Collect the required documents (all documents mandatory)

 Document Submission

o Latest Updated Resume

o Certificates

o Previous Experience Letter

o Last Month Salary Slip

o 5 Passport size Photographs

o Others – Specify

 Filled Forms

o Employee Joining Form

o Provident Form

o Salary Account Opening Form

o Others – Specify

 Induction Presentation

o Introduction to Organization

o Conditions of Employment – Entrances & Exits

o Policies of Companies

o Provide Staff ID Pass

o Work place, equipments etc

 Introduction to colleagues

o New Entrants New Job - Introduction to Superior

o Arrange Meeting with Seniors

o Ask IT Department to create Mastiff Email ID of the New Joinee

o Send New Joinee Introduction Mail to all Employees (To - employee, CC - New Joinee)

o Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID

 Complete the Induction Checklist

 Complete the New joinee file and hand-over to HR Associate

 Input New joinee Data in Payroll

 Inform Senior HR about new joinee formalities completion and get the file reviewed

 Meeting with New Joinee

 Appointment Letter

 Send mail to Accounts Department about New joinee Salary details

4) Employee Confirmation

Tasks :-

 Meeting with New joinee and Superior after one month

 Mail for Employee Performance Status after 45 days for Confirmation

 Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)

5) Training

Tasks :-

 Co-ordinate with seniors about training schedule

 Inform Trainers about the training schedule

 Get the trainers feedback form filled from Trainees

 Get the trainees feedback form filled from Trainers

 Co-ordination with Trainers for feedback of Trainees

 Communicate the trainees about performance feedback

 Employment Letter (if any)

 Complete the trainee employment formalities

6) Leave Maintenance

Tasks :-

 Daily Attendance Sheet Updation

 Leave Records Maintenance

 Leave Records Maintenance

 Monthly Attendance and leave Updates, send mail to employees (if leaves any)

 Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)

 Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month

7) Policy

Tasks:-

 Policy reviewing

 Reviewing Salary Band (annually)

8) Recreational

Tasks:-

 Sending Birthday Mails

 Monthly B'day party organizing, co-ordinate with Team & Admin

 Approving Budget for the party and suggestions

 Preparing Write-up about the event to be posted on Mastiff Blog

9) New

Tasks:-

 Campus Recruitment

 Quarterly Performance Evaluation

 Standardize Training Process

 Organization Structure

 Salary Band

 Prepare Competitor Companies List

10) Employee Communication

Tasks:-

 Communicating with employees on daily basis (if any issues inform Seniors)

11) Exit formalities

Tasks:-

 Talk to Employee about Resignation

 Talk to his Senior/Manager about his issue

 If relieving is confirmed, finalize his last date, notice period, mail the employee abt his last date and other formalities

 On relieving day, conduct exit interview, get the exit form filled

 Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)

 Collect company assets which are with him/her -library books, I-Card, others etc

 Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts

 to settle the employees accounts (if relieving formalities are duly completed)

 Inform IT Department to deactivate his Company Email Account

 Document his exit documents in his employment file

Hope it would be helpful for you.

Regards,

NIsha

This discussion thread is closed. If you want to continue this discussion or have a follow up question, please post it on the network.
Add the url of this thread if you want to cite this discussion.






About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service



All rights reserved @ 2020 Cite.Co™