Role Of Hr Executive - CiteHR
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Hi, Good day Please let me know what are all the roles and responsibility of Hr Executive in an organisation.
Hi Deepa,

HR Executive Functions/Roles & Responsibility in an Organisation :

1) Recruitment


 Get the Job Description finalized by Person requesting the position

 Get the position approved from Resource Manager

 Job Posting on Naukri/Monster etc.

 Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)

 Screening Profiles

 Get profiles Shortlisted from Interviewers (if needed)

 Scheduling Telephonic Interview, update recruitment sheet

 Taking feedback from Interviewers, update recruitment sheet

 Rescheduling / Scheduling Personal Interview, update recruitment sheet

 Get Employee Information form filled by Candidate

 Taking feedback from Interviewers, update recruitment sheet

 If Shortlisted, Inform Seniors, update recruitment sheet

2) Selection


Scheduling HR Interview - Telephonic / Personal, update recruitment sheet

 Taking HR Interview - Personal / Telephonic

 Offer Negotiation

 Offer Letter

 Follow-up on Joining - Every 15 days

 Inform IT Department to arrange System 15 days before joining

3) New Joinee Formalities


 Call and confirm 2 day prior joining, whether joining is coming on time

 Ask IT Department about System arrangement a day prior the joinee walks-in

 Collect the required documents (all documents mandatory)

 Document Submission

o Latest Updated Resume

o Certificates

o Previous Experience Letter

o Last Month Salary Slip

o 5 Passport size Photographs

o Others – Specify

 Filled Forms

o Employee Joining Form

o Provident Form

o Salary Account Opening Form

o Others – Specify

 Induction Presentation

o Introduction to Organization

o Conditions of Employment – Entrances & Exits

o Policies of Companies

o Provide Staff ID Pass

o Work place, equipments etc

 Introduction to colleagues

o New Entrants New Job - Introduction to Superior

o Arrange Meeting with Seniors

o Ask IT Department to create Mastiff Email ID of the New Joinee

o Send New Joinee Introduction Mail to all Employees (To - employee, CC - New Joinee)

o Send Welcome Note along with Policies link to New Joinee on Mastiff Email ID

 Complete the Induction Checklist

 Complete the New joinee file and hand-over to HR Associate

 Input New joinee Data in Payroll

 Inform Senior HR about new joinee formalities completion and get the file reviewed

 Meeting with New Joinee

 Appointment Letter

 Send mail to Accounts Department about New joinee Salary details

4) Employee Confirmation

Tasks :-

 Meeting with New joinee and Superior after one month

 Mail for Employee Performance Status after 45 days for Confirmation

 Mail to Admin for New Joinee Permanent I-Card (after taking confirmation from Senior)

5) Training

Tasks :-

 Co-ordinate with seniors about training schedule

 Inform Trainers about the training schedule

 Get the trainers feedback form filled from Trainees

 Get the trainees feedback form filled from Trainers

 Co-ordination with Trainers for feedback of Trainees

 Communicate the trainees about performance feedback

 Employment Letter (if any)

 Complete the trainee employment formalities

6) Leave Maintenance

Tasks :-

 Daily Attendance Sheet Updation

 Leave Records Maintenance

 Leave Records Maintenance

 Monthly Attendance and leave Updates, send mail to employees (if leaves any)

 Monthly Attendance and leave Updates (Send to Senior HR by 4th of every month)

 Review the monthly leave status and send report to Accounts for Salary Release by 6th of every month

7) Policy


 Policy reviewing

 Reviewing Salary Band (annually)

8) Recreational


 Sending Birthday Mails

 Monthly B'day party organizing, co-ordinate with Team & Admin

 Approving Budget for the party and suggestions

 Preparing Write-up about the event to be posted on Mastiff Blog

9) New


 Campus Recruitment

 Quarterly Performance Evaluation

 Standardize Training Process

 Organization Structure

 Salary Band

 Prepare Competitor Companies List

10) Employee Communication


 Communicating with employees on daily basis (if any issues inform Seniors)

11) Exit formalities


 Talk to Employee about Resignation

 Talk to his Senior/Manager about his issue

 If relieving is confirmed, finalize his last date, notice period, mail the employee abt his last date and other formalities

 On relieving day, conduct exit interview, get the exit form filled

 Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)

 Collect company assets which are with him/her -library books, I-Card, others etc

 Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts

 to settle the employees accounts (if relieving formalities are duly completed)

 Inform IT Department to deactivate his Company Email Account

 Document his exit documents in his employment file

Hope it would be helpful for you.



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