Attendance Regularization - Xls Download - CiteHR
Saswatabanerjee
Partner - Risk Management
Surekha.rajaram@cybertech.com
Human Resources In An It Mnc
+2 Others

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Dear HR Professionals,
This is Surekha Rajaram from an IT MNC. We have internal biometric system for tracking in-out timings of employees. We have made a clause wherein in case the employee forgets to punch in or punch out, he/she has to drop HR cell an email mentioning the correct time. We, then update the same from our Internal Application.
Recently, the count of employees who forget to punch in / out has tremendously increased.
Requet you to please share any Attendance Policy or any Attendance Regularizing Process if available, which will help us streamlining our Attendance Management.
Thanks in Advance!
Best Regards,
Surekha Rajaram
Sr. Executive - HR

Dear Surekha,
I think the process which you are using is very simple and moreover it is not an authenticated process. employee may mail the wrong timing to HR department as it is not verified by his HOD. I suggest if anyone forget to punch in the machine then he/ she should submit the attached form duly signed by his HOD to HR department and you should circulate a notice that if anyone forget to punch more then 3 times in a month then HR department automatically deduct his half day leave.
I think this will help you in streamline the process.
Regards
Neha Joshi


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File Type: xls MISSED PUNCH FORM.xls (30.5 KB, 1354 views)

Thanks Neha! We do accept and correct the timings of an employee only once we receive an approval email from his/her HOD.
Thanks for your kind input! Will surely work on it.
Best Regards,
Surekha Rajaram

Dear Surekha, Meanwhile you can also instruct front office in charge to observe while updating entries … Regards, Ch Prabhakar.
Its an old trick.
If u r late by say 10 min, don't punch
Go and put a mail, get hod approval (who didn't check exact time everyone came in)
And your are saving late mark / half day penalty
Once people see someone doing it, they all start doing it.
We have a policy where Anyine not punching in is marked absent
In 1 week, all missed punches stopped :)
In a few guinine cases (come on, who actually forgets to punch in and out ?), they have gone and punched again, getting marked late but at least not marked absent. next time at person will also not forget.

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