Sr. Manager Hr/admin
Priya Vbs
Hr Trainee
P Neha
Hr Executive
+1 Other

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Hi All,
As per my Directors instruction, I need to send a common mail to every one stating that other than any development software there should be any other software in employees system like skype, messanging, etc
Kindly help me in drafting the mail.

Dear All,
This is to inform you that as per ISMS(Information security management system) our management has decided that all of our employees is not allowed to use any software's or applications(like Skype, Instant messaging etc..) and hardware devices(like pen drive, data card etc..) without the knowledge of systems administrator in their desktop.
This rule availed in order to maintain confidentiality in company matters and also to make employees to get more committed towards their work. So Kindly co-operate with the management in implementing the process.
HR Team
IT Department

Hi Neha
If you have any system admin then ask him to provide some security for those PC's. He will have separate login if he wants to install any software. For usual user login they will not have any provision to install any software or applications.
That will be better option

Dear All
During the recent audit conducted by IT staff it has been noticed that system users are storing personal files ( Videos, Music, Images, etc.. ) and all software dumps, using them at their own will. Taking note of the above it is hereby instructed that all personal files, unauthorized software installations, software dumps, files not related to professional work should be deleted immediately. Any user found storing them will be held responsible by penalizing accordingly and system will be seized. No user should install software by him self and shall have to take the IT team\'s help doing it. Further it is clearly instructed no unauthorized (with out purchasing licensed one) software shall be used. If any software is required for carrying out official activity it is hereby requested to project the requirement to the management and seek approval
Kindly cooperate in the interest of the organization.
IT Admin Team

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