Dear All, Can you please provide & suggest about PF Form No. 9. Its very urgent as we have to submit it to the concerned authority. Please help. Thanks Kanishk
From India, Delhi
Hr & Legal
Aisha Sulthana
Sr. Hr Executive
Vp - Operational Excellence
+3 Others

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Dear Ken,
PF form-9 have to submit first time when any company registered under PF act it is a signatory authority record. when any employees resign his job. sign authority match with form-9
pls go through FORM-9 copy attachment.

From India, Calcutta

Attached Files (Download Requires Membership)
File Type: xls PF Form 9 .xls (50.5 KB, 13377 views)

Aisha Sulthana

Hi Ken,
Its informative, But can you be please specify that, If signing authority( Respective person) separates from the organization, does it require to submit any other forms specifying the changes in authority, or how to proceed.

From India, Bangalore
Sharmila Das

Dear Ms. Aisha Sulthana
If the authorised person seperates from the company, the management needs to provide the PF authority with a letter mentioning the reason for change/ asking permission to authorize the concerned person for signing the PF forms. Thereby, a specimen signature should also be given for reference.
CiteHR Attribution:

From India, Visakhapatnam

Attached Files (Download Requires Membership)
File Type: doc Change of Authorised Signatory- PF.doc (23.0 KB, 7204 views)


Form-9 is one time activity to be submitted of employees who are entitled and required to become members of the Employees' Provident Fund and Pension Fund.
The form contain following details:
 PF Account no.,
 Name of Employee,
 Father’s name (or husband’s name in case of married women),
 DOB,
 Sex,
 DOJ,
 Details of previous services,
 Date of PensionScheme,
 Date and reason of leaving service,
 Remarks of settlement i.e. authoriry signature, amt, year of settlement, etc.
This is also a kind of employee book containing employee’s all the information provided at the time of joining services till the separation. PF authority refers this book to validating correct PF numbers or name. This is very important data for employee record purpose, if any employee’s record doesn't matches with above field he / she may not able to withdrawal / transfer PF.

From India, Mumbai

This is required by the PF department when you have not submitted your monthly returns correctly (like Form 5 & 10) earlier.
Form 9 is a ready reckoner of all employees who joined and left the company with all their master attributes. You should give this as on date and later on keep giving Form 5 and 10 regularly. Thanks.

From India,

Dear All
Form 9 will be submitted while getting PF code in the PF office. One copy of form 9 which we submitted will be maintain by PF office in section, 1 copy will be maintain in organisation.
The employee addition, deletion & general detail like allocating PF no , father name , DOJ wil be there in form 9.
In the front page a 3 authorized person will sign, that will be a counter check for employer signature we submitting settlement form like 13,19, 10c & 10D etc..

Kindly find the form 9 (revised )

From India, Madras

Attached Files (Download Requires Membership)
File Type: pdf Form 9.pdf (36.5 KB, 4204 views)


Dear Dr. Kumar,
I think Mr. Santoshm_hr's Form is the right one. Actually I have also discussed with PF Authority & their advice is also the same with Mr Santosh. Its a basic requirement from PF Department which the employer must submit in the process of getting a new PF Code.

From India, Delhi
Aisha Sulthana

Hi Every one, Can you please let me know the actual proceedure, which has to fallow from the begining to get PF registration by employers, and the required activities that employees have to do.
From India, Bangalore
Sharmila Das

Dear Ms. Aisha. K,
For a proper PF registration the Company should have atleast 20 employee count and the firm should be 3 years established. According the Employee Provident Fund Act, they should submit Form 5A to the comissioner a PF office, the form should be given in duplicate. There are some purticulars that have to be submitted along with the form; Owners & Directors details, Partners, branches and other details as requested within few days. On receipt of this Form 5A, the PF Commissioner willl verify the facts and check whether the documents are genuine, will then proceed to get you a Establishment Code. The registration will be not more than a month.
For more details, you may visit Epfo (Govt. of India)

From India, Visakhapatnam

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