Aisha Sulthana
Sr. Hr Executive
Vp - Operational Excellence
Hr & Legal
+3 Others

Dear All, Can you please provide & suggest about PF Form No. 9. Its very urgent as we have to submit it to the concerned authority. Please help. Thanks Kanishk
6th November 2012 From India, Delhi
Dear Ken,
PF form-9 have to submit first time when any company registered under PF act it is a signatory authority record. when any employees resign his job. sign authority match with form-9
pls go through FORM-9 copy attachment.
6th November 2012 From India, Calcutta

Attached Files
Membership is required for download. Create An Account First
File Type: xls PF Form 9 .xls (50.5 KB, 12992 views)

Hi Ken,
Its informative, But can you be please specify that, If signing authority( Respective person) separates from the organization, does it require to submit any other forms specifying the changes in authority, or how to proceed.
6th November 2012 From India, Bangalore
Dear Ms. Aisha Sulthana
If the authorised person seperates from the company, the management needs to provide the PF authority with a letter mentioning the reason for change/ asking permission to authorize the concerned person for signing the PF forms. Thereby, a specimen signature should also be given for reference.
CiteHR Attribution:
6th November 2012 From India, Visakhapatnam

Attached Files
Membership is required for download. Create An Account First
File Type: doc Change of Authorised Signatory- PF.doc (23.0 KB, 6650 views)

Form-9 is one time activity to be submitted of employees who are entitled and required to become members of the Employees' Provident Fund and Pension Fund.
The form contain following details:
 PF Account no.,
 Name of Employee,
 Father’s name (or husband’s name in case of married women),
 DOB,
 Sex,
 DOJ,
 Details of previous services,
 Date of PensionScheme,
 Date and reason of leaving service,
 Remarks of settlement i.e. authoriry signature, amt, year of settlement, etc.
This is also a kind of employee book containing employee’s all the information provided at the time of joining services till the separation. PF authority refers this book to validating correct PF numbers or name. This is very important data for employee record purpose, if any employee’s record doesn't matches with above field he / she may not able to withdrawal / transfer PF.
6th November 2012 From India, Mumbai
This is required by the PF department when you have not submitted your monthly returns correctly (like Form 5 & 10) earlier.
Form 9 is a ready reckoner of all employees who joined and left the company with all their master attributes. You should give this as on date and later on keep giving Form 5 and 10 regularly. Thanks.
6th November 2012 From India,
Dear All
Form 9 will be submitted while getting PF code in the PF office. One copy of form 9 which we submitted will be maintain by PF office in section, 1 copy will be maintain in organisation.
The employee addition, deletion & general detail like allocating PF no , father name , DOJ wil be there in form 9.
In the front page a 3 authorized person will sign, that will be a counter check for employer signature we submitting settlement form like 13,19, 10c & 10D etc..

Kindly find the form 9 (revised )
6th November 2012 From India, Madras

Attached Files
Membership is required for download. Create An Account First
File Type: pdf Form 9.pdf (36.5 KB, 4052 views)

Dear Dr. Kumar,
I think Mr. Santoshm_hr's Form is the right one. Actually I have also discussed with PF Authority & their advice is also the same with Mr Santosh. Its a basic requirement from PF Department which the employer must submit in the process of getting a new PF Code.
7th November 2012 From India, Delhi
Hi Every one, Can you please let me know the actual proceedure, which has to fallow from the begining to get PF registration by employers, and the required activities that employees have to do.
15th November 2012 From India, Bangalore
Dear Ms. Aisha. K,
For a proper PF registration the Company should have atleast 20 employee count and the firm should be 3 years established. According the Employee Provident Fund Act, they should submit Form 5A to the comissioner a PF office, the form should be given in duplicate. There are some purticulars that have to be submitted along with the form; Owners & Directors details, Partners, branches and other details as requested within few days. On receipt of this Form 5A, the PF Commissioner willl verify the facts and check whether the documents are genuine, will then proceed to get you a Establishment Code. The registration will be not more than a month.
For more details, you may visit Epfo (Govt. of India)
15th November 2012 From India, Visakhapatnam
Hi Sharmila,
Hope you are doing good.
Its appreciable that, I have got a very quick response and informative. As you described, For the PF registration it requires 20 employee strength along with should be a 3year old company. Please clarify me the below.
1. 20 employee cont referring, includes both probation and conformed employees or only conformed employees.
2. 3 year period of operations is mandatory? or a organization with one year and 20 employees can also opt for PF.
3. What are Post registration activities- once the organization gets the PF code
4. How does an employee can freeze his contribution, irrespective of Employer contribution
Looking forward for your views.
15th November 2012 From India, Bangalore
Dear Ms. Aisha,
1] PF registration has to be done when the firm consists of 20 employees; both probationary and confirmed emloyees together.
2] Three years is a mandate period but if your employer is consistent; you may apply specifying the company is 1 year old.
3] Once the company gets an Establishment code; the Employer and the employee both need to fill in consent and authorization, PF related forms to carry on the further procedure. (pls. find the below attached for more information)
4] Once the employee has decided to provide his contribution, he shall be contributing and there ain't way to bring to a standstill.
CiteHR attribution:
15th November 2012 From India, Visakhapatnam
Hi Ms. Sharmila Das,
Thanks for the detailed explanation and the link for all forms required for PF register maintenance. But can you please give the actual flow of activities to be done, and specify each form with respect to activity and necessity. I hope this is a time consuming process to write up, But requesting you to give me a clear view of the procedure in a way that I can handle on my own, with no more assistance.
Hope you can take a few minutes of your valuable time and write for all of us.
Thanks in advance.
15th November 2012 From India, Bangalore
Dear Ms. Aisha,
I'm here to serve the bet of all my knowledge to the CiteHR.
Forms that has to filed by the Employer can be understood from this link attached for your ready reference - The Employees’ Provident Funds And Miscellaneous Provisions Act, 1952: Retuns to be filed by the Employer
In Simple,
Form 2: PF details
Form 3A: Employee contribution details
Form 5: This should be filled by the Employer for joining the new staff to PF
Form 6A: Consolidated Employee contribution list
Form 10: Staff details who resigned
FOrm 10C: Employer's PF contribution for staff not covered with ervice of 10 years.
Form 10D: Employer's PF contribution towrds staff who is covered with service of 1o years or 58 yrs for Pension Scheme.
Form 12A: Different numbers of Employee contribution under accounts
Form 19: PF withdrawal form
Hope this information is adequate to your query.
15th November 2012 From India, Visakhapatnam
Dear HR Members, Request you to share the format for new additon of an Authorized Signatory for PF(withdrawals & Transfer). Please share me the required form at the earliest. Regards, Kamesh.
21st February 2013 From India, Kakinada
I have done PF withdrawal online claim. after some day a call coming from PF Office. he tell me your PF is not credited in your bank account due to some problem in your bank account number. now you must submit Re- Authorization form with bank or Employer sign and seal.
please any one have re- authorization form. please share
30th April 2018 From India, Mumbai
I have done PF withdrawal online claim.but Claim-Form-19 (EPF Final Settlement)(Resign) Claim id-........ Member id ...... has been rejected due to :- MMEMBERS NAME DIFFER AS PER FORM 9/MMEMBERS NAME DIFFER AS PER FORM 9
18th August 2018 From India, New Delhi
Add Reply Start A New Discussion

Cite.Co - is a repository of information created by your industry peers and experienced seniors. Register Here and help by adding your inputs to this topic/query page.
Prime Sponsor: TALENTEDGE - Certification Courses for career growth from top institutes like IIM / XLRI direct to device (online digital learning)

About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service

All rights reserved @ 2019 Cite.Co™