Manager, Operations
Adoni Suguresh
Sr.executive (per & Adm)
Service (hr Dept)
Agm - Hro, Compensation & Benefit Mgt,
B. Sreenivasulu
Retd. Manager-admn. & Per.
Jr.executive - Hr
Admin Exctive
Vice President-hr
+9 Others

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Dear Mates,
I have recently joined as an HR in an IT Manufacturing firm.It was recently found that some of the employees in the night shift have tendency to sleep on their work station. We met with those employees individually and counseled them about code of conduct of the organization. We sent them warning on their mails also.
We were in the process of giving them a formal documented warning letter, but somehow it got delayed. In the meanwhile again it was found that some of the employees continued to sleep on the floor in between their working hours.
Now as an HR what should I do? Should I give them a formal documented warning letter (warning was already on their mails), or I can take other strict actions like termination?
Pl guide with your valuable suggestions.
Thanks & Regards,
Abhishek 5524

First of all you shall understand the human physical capabilities, secondly you shall analyse whether the employee is new to night shifts or not, third he has any body imbalances, fourth encouraging them for hot beverages like coffee, tea or snacks if interested, and request them to take gaps between hours of work, it increases there ability to work, inform them amicably that you are not opposing any kind of behavious as it is very normal human tendency which everyone suffers, but also make them realise that they shall do justice to the job which they are paid for, work is important for us and not normal behaviour so far iy does not affect the morale...... ask them to use the rest room or anywhere else for refreshment so that it does not affect the moods of other employees...... deal with it very diplomatically that helps maintaining employee relations and mind sets towards work of employees..........
May also have entertaining programs every night for refreshment purposes for 10 to 20 min to make the work environment active, and disturbs the sleep.........
I appriciate the suggestion from BSSV, in IT industry machine is man hence we cannot treat them as machines and whip or impose punishments. continuous woking in night shifts may create bilogical imbalance also. Though it is wrong sleep during working hours, empoyee might even know that, and sleep in night particularly between 00 to 4 am as human body needs.
Some time, if we HR do not address this issue on time, It may result adversly effect on the production front. Hence, arrange to give them mid night 10 minutes breaks atleast once two hours a small break for tea, snacks as suggested.
Keeping in mind the business goal and orgnisation interests , to some extent we need communicate, and address their issues in the night shift.
Also , if possible you can plan staggered week off introducing rotation of C shift once in every 3 days as long week days , this may help to control night shit turmoil. we have done in our company which helped in overcoming night sleeping issues.

very much agree with Suggestions given bu BBSV & Lakshmi 87. I understand the human tendency and nature. i have tried many time throught various councelling secessions , but it now seems that they are taking undue advantage of it.
Pl guide me further cource of action.
Abhishek 5524

your further course of action is to request them for the reasons for low performance or distractions in performance/work so that you may send the report to your superior who is demanding it from you and since you do not want to give your superior anything wrong about your employees.

But it appears that you lack patience, when you are dealing with the emotions of third persons you shall hold your patience and try to analyse the situations and then come to a decision accepted by majority or the right one..... you should act like you are their assistance who assist them solving their issues, not like a person ordering something, if not jumps on to his punitive actions taking advantage of the position....

When you have tried through the counseling sessions, you must have got the feedback as to what exactly they are facing, try to work improving on those.... what was the necessity to request here, first of all they are sacrificing there lifetime upsetting there health and comforts above that if you want to make the workplace stressful,....... it never fetch anything indeed........ You take some time, think and try to encourage the employees and give them time and space..... you clear them that work is important and the decorum of the place and nothing more than that would be expected ........

(do not become friends with them so they may take advantage of you, be supportive and try to have boundaries not exceeding the work life.... try not to entertain personally...)

I work with the IT industry and I have seen one of the thing that works in such cases is setting up target utilization that the employee is expected to achieve for the day/week and tracking such performance by the HR. In case of low utilization you may set up time with the employee to discuss the underlying issues. Another thing that may work is having a counselor or team leaders who are responsible for the utilization of the team, this also encourages a sense of responsibility and healthy teamwork.

I appreciate the views of BSSV. In addition to that I would like to say if you get an opportunity to watch live proceedings of Parliament, you will find many of our Hon. Members of Parliament will be sleeping in the Parliament.
dear sir,
The employee should get the proper sleep when he is off duty so that these incidences dont happen. As per the judgement of Bharat Forge v. Nakate, sleeping while on duty is a serious misconduct warranting punishment of dismissal. So, to have a deterrent impact, you can issue a warning letter to the concerned employee.

Hi Abhishek,
As you know regular night shift leads to health problem, so its good to maintain healthy and friendly environment with workers.
Suggest them to take regular break but not long breaks and provide them with facilities as per the employees demand under company norms, such that they too will feel that they should provide justice not only to the salary but also to the company being supportive to there demands.

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