Memo Format In Case Of Absence Without Information - CiteHR
Harshal16
Junior Manager (hr)
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Hi,
My self Manisha Chavan and I am working as a HR-Executive with a Yatee Management System, I want to know that is there any provision under any Act to deduct more than one day salary from employee for any single Absent without intimation and I want know that how to write memo for employees.
Please share if anyone has any information on this…………………
Regards,
Manisha Chavan

Dear Manisha
Section 9 of Payment of Wages Act, 1936 states deductions for absence from duty and if any State Government had made any rules that if 10 or more employed persons acting in concerted manner and absent themselves without due notice which is required to be given under the terms of appointment then the employer can deduct wages for 8 days in lieu of due notice even for single day absence in concerted manner.

Dear Manisha,
At the outset please check that whether your company has the Citified Standing Order or not ? If not I think you can not deduct more than 1 day wage for a day of absent. As per Payment of Wage Act is concerned no fined can not be imposed to workmen which constitute 2 % of his wage.

Though the deduction of wage for absence cannot be equated with fine and the Payment of Wages Act permits 8 days wages for one day of absence, you need to be careful in invoking such provisions since they are punitive in nature and may be subject to scrutiny by the courts, if challenged.
B.Saikumar
HR & Labour Law advsior
Mumbai

dear Manisha,
as already guided by Mr. B. Saikumar, you cant go with deducting more than one day's salary for one day's absence unless anything is mentioned in ur standing orders or service rules......
as far as the format for memo is concerned please find the attached documents..I too found them on cite hr...


Attached Files
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File Type: doc Warning letter1.doc (26.0 KB, 3302 views)
File Type: doc Disciplinary Memo.doc (20.0 KB, 2360 views)
File Type: doc warning letter for absence without information.doc (7.0 KB, 1839 views)

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