Background Verification On Small Companies - CiteHR
Tajsateesh
Recruitment/talent Acquisition, Career Counselling
Sharma.aksh
Manager, Hr
Khanna009
Hr Manager
+2 Others

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Dear seniors,

First of all I thank you in advance for investing your time in reading and answering my query. I sincerely solicit your advices on my problem. Many of you might have experienced this situation...or must have seen others go through it ….one advice from experts like you may help thousands like us….

This is kamal. I am an MBA with 10 years of experience in content management [print and web]. I have worked for three companies during these ten years. The second company is the world's second largest market research company and the third is a British media giant [I am currently working here].

My first employer

The first firm I worked with is a really small firm - a home-bases proprietary publishing firm [sole proprietorship] that publishes almanacs [a book on Hindu religious traditions, etc] and travel guides [for four different cities] in our regional language [Telugu]. On and off, it published travel guides in English. I worked here was Editorial Assistant from October 2002 to August 2007 [5 years]. I worked for Rs 6,580 per month [CTC: Rs 78, 960/ annum]. There were no deductions for tax, PF or anything. There were no payslips. I was paid cash in hand.

The publishing firm was not registered under the companies act, 1956. However, it was registered with Registrar of Newspapers of India [RNI], which is like a license to run a publishing firm. The firm had a total of eight employees - 6 contracted & commissioned sales boys, me and the proprietor. The proprietor had a single room office setup at his uncle's huge house. He outsourced all the printing and designing work. We had total sales of 5000 to 8000 copies a year. It was out of the bracket of commercial tax. However, we still maintained our bills or receipts given to our clients [highly reputed public and private sector clients] who placed advertisements in our books. Please note: my proprietor alone has contacts with the concerned personnel from these companies when dealing in ads.

Issue with background check

Having worked with the proprietor for such a long period - 5 years, I have a good relationship with the proprietor and have been in touch with him till now. I am aware that he is still running the firm. He told me recently that moved to another city, where he is running the business in an apartment [single office room setup] with just a nameboard [his name, proprietor, publishing firm's name]. He also stopped publishing the travel guides after I left the firm. He is now solely dependent on almanacs. Also, his RNI license is now expired – he says he is going to renew it. It was valid when I was working for him. The proprietor issued me both offer letter and experience certificate.

I am now getting calls from big players like Accenture, Google and TCS. The HR teams of my second and third employers contacted the proprietor via phone and confirmed my details. However, practice with big companies is different altogether. They send background check agencies to locations and get the employee details verified.

It’s a small firm with no big name boards. So, people around would not know it well. The address on my offer letter and experience certificate is old. Also, the landline number is not functioning anymore. The proprietor’s mobile phone is functioning. I am anyways going to provide the prospective employer with the new address of the firm. But am still worried as to what would the third party agency view it as if the business or office is such a small one and is running at home? Would they mark me as a red flag? I am 33 years old and at this point I can’t afford to lose good offers…Why is it a problem to prove something that is genuine and legitimate?

Kindly help me with this issue….

Awaiting your replies / advices…

Kamal

Hello Kamal,
Who said it is a problem to prove something that is genuine and legitimate?
Based on what you mentioned, it looks like it's YOU who is assuming.
There's no guarantee that the address of your past Employer has to be the same as in your experience letter--many companies change locations......for various reasons. Though most change to a larger premises due to business expansion, that's not mandatory---many do it due to down-sizing also [which seems to be the case here].
Just go ahead & give the current address--BUT suggest give some background to the new company [preferably in writing] AFTER discussing with the proprietor on the reasons--what you mention to your prospective new employer HAS to match with what the proprietor says.
The fact that this earlier job was your First one should make matters simpler & less apprehensive to any BC Agency.
All the Best.
Rgds,
TS

Great! Thank you so much for your advice Satish. It was quite enlightening and soothing. What you said is right - to be upright about details. I am now confident enough to go ahead with the facts and reasonings.
Nice to have mentors like you around,
Hoping for continued support from you and your peers,,,
Cheers,
Kamal

Dear kamal, No need to worry for any verifications if you have really worked with that concern. Your experiance and workmanship is always regarded. V.N.Kishore
Dear all,
It is natural that verifications are comman these days because people who worked for more than 3 years years doesn't know basics and just submitting fake experience certificates. If a person works with an organization will have minimum attachment with it and will not disclose any thing whether good or bad about the candidature. One must see that the exit from a company should be legally correct. The size of the company or turnover is not a mandate for the caliber of the candidate.
Kishore V.N.

Don’t be worried my friend ,there will be no problem with the company address change ,for your clarification provide the new address and your proprietor number to you present company.
Hi Kamal,
I have worked with only small or mediam size companies. So, I am not familier with practical procedure or the big size companies or MNCs. But All Departments work according to their Law, eduction and experiences. I must say that if you have disclose your right information and same will be verified by the background check agency, there would not be any issue. You must clear your things verbaly or in written to HR team of your prospective organisation.
I wish, my words may be helpful for your post. I wish you all the best.

Hi sharma.aksh,
Good to know you are one among people like me. Thank you and nice of you to have posted reply to my query. Yes, your reply did soothe me. I am on lookout for advice from employees/HRs from big companies too. That should dismiss my tensions altogether.
Cheers n Good luck to you too,
Kamal

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