Ideally it would be wonderful to take the employees through an introductory program on the need for, the expectations from and the implementation process of the suggestion scheme. It would help if some practical ideas of suggestions have been implemented in various areas be it shop floor, accounts, HR, marketing etc are shared. Wind up this session with some pointers on how the company plans to acknowledge, appreciate and reward the participants and particularly the good suggestions. Also announce the composition of the suggestion screening committee which must ideal consist of representatives from different departments.
It would be best to put up suggestion boxes at key places where people meet e.g. the main gate, the canteen entrance, shop floor entrance etc. Also ensure that the suggestions are periodically collected and studied by the committee and regular updates given to all. It would also motivate if those giving suggestions are send a note of appreciation. While initially there could be very poor response to the program, regular communication and personal suggestions to employees by their bosses can encourage people t give suggestions. It is also possible that some people would be carried away and give umpteen and weird suggestions. So it would be good to limit the suggestions to 2 per month and only one suggestion per entry. If you can design a broad suggestion submission format to standardize the input as also a suggestion evaluation outline it would help to give more clarity to the participants.
I hope I have shared enough inputs for you to make a beginning and I wish you all the best.
If you have the time and the inclination do also visit the following Motivational and Inspirational blogs to get some positive and life changing inputs for yourself and your colleagues.
www.actspot.wordpress.com Over 1,19,000 views and 740 followers
www.poweract.blogspot.com Over 37,000 views and 195 followers
2nd August 2012 From India, Mumbai