Dinesh Divekar
Business Mentor, Consultant And Trainer
Sr. Executive- Hr
+1 Other

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My MD would like me to draft an email indicating that with immediate effect there will be no paid overtime worked without my express permission.
i am struggling on how to draft this email and would like assistance.
This will be for all managers and it will assist in

Hi Lisa,
you can drop mail like -
our work is based on Task, If you complete your task within 8 hours then we can't compensate (Paid) your overtime. because this work has to be complete within 8 hours( whatever your company allot time)
Note- You can modify above draft mail as per your need.

Dear Lisa,

Every time you need not have e-mail authorisation from MD. For the authorisation of overtime you need to design a simple form. Let the production manager or factory manager or any other manager obtain permission from MD for overtime. The format of E-mail could be as below:


From: - Managing Director

To: - All the Heads of Department

Subject: - Authorisation of Overtime

It has been observed that in many departments employees work well beyond their specified working hours. Reasons of these extra stay at workplace is not known.

In order to streamline process of overtime, it has been decided to use Overtime Authorisation Form (OAF). Hereafter, any HOD before authorising overtime has to obtain written permission from undersigned.

HOD is to handover approved OAF to the security section. Security is to verify authorisation for excess work and actual stay at working place. Next day security in charge is to handover the OAF to the HR Department. HR Department is to open new file for preserving the approved OAFs. HR is to link Overtime Payment to OAFs received in the month and compute the payment OT accordingly.

Format of OAF is attached to this mail. This change comes with immediate effect.

Managing Director



Dinesh V Divekar

Beware of false knowledge; it is more dangerous than ignorance.

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Without your MD’s approval or without your approval? The question is not clear T Sivasankaran
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