Please find attached your appraisal summary for the 1st quarter. While appreciating your dedication & performance, we look forward to an enhanced performance in the year ahead and wish you a bright career with us.
Thanks & Regards,
27th May 2012 From India, Delhi
The corrected draft is as below:
Dear ______ (name of employee)
As a part of Policy on Performance Appraisal, I had conducted your Performance Appraisal (PA), on _____ (date) for the quarter ending ______.
I am forwarding through mail/letter, PA summary of the above appraisal. In our PA meeting, I had given adequate feedback to you. I had coached you on _____. I expect you to maintain same tempo for the attributes for which you have acquired "Very Good" or "Excellent" rating. Please ponder over other attributes and find out what is scope of improvement in other attributes. Should you need further assistance, feel free to contact me.
It is work performance that brings shine to one's career. I wish you to be a shining member of my team.
_______ (Your name)
Note: - Please make necessary changes as required. However, always audit your mail or letter with formula 5W +1H. This formula stands for why, when, where, who/whom, which and how. While auditing the mail, find out whether you have missed out any W or H.
All the best!
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.
27th May 2012 From India, Bangalore