Director - Human Resources
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Dear Friends One of my friend who has recently joined a start up company with employee strength of 65 people wants to how to Implement the PF & ESI provisions in the company like say whom to contact how to register the company and etc..... details. If anyone has any information on this area please share it with me as its urgent Thanks in Advance Regards Harikrishna Gaura
From India, Madras
Hi I work in Bangalore and my friend also works in Chennai it is for him im seeking this information Regards Gaura
From India, Madras
Hi, Tell to your friend visit the PF office,which situated in Chennai. Its necessary to meet them personally,They give the suggestion about PF. Then after completed whole requirements,he can provide PF fasility to his Employees. Jane
From India, Ahmadabad
dear Friend!!! Get all the required dcouments for Pf and ESI registration ... Registration would require ... Resdience proof of director MOa of the company Lease deed PAN # list of directors servcie tax no bank staement list of employes ..etctetc .... get all these and visit ur neasrest PF Anu
From India, Calcutta
Hi Anyone please reply on the following subject. What are the formalities for registering in PF ? What are requirements? As this is a new organization where should we approach to register? How to enroll the employees? Our company is located in Chennai. Kindly provide me necessary details. Thanks Girish
From India, Madras
1.You will receive an SMS notifying you about the allotment of the code number, along with a login ID and password
2.Login through the Employer Portal with the login credentials provided and create a permanent login ID and password
3.The Provident Fund Code Number Intimation Letter will be available for download once you login
4.The code allotment letter will have all the documents mentioned in the application printed on it and Form 5A and a blank specimen signature card. The code letter will be treated as incomplete without Form 5A
5.Download and send the code letter to the EPFO Office with copies of all the required documents and a copy of the completed application. Have all original documents handy for verification by the EPFO Authorities during post coverage inspection
6.If PAN verification fails due to a mismatch between PAN and name, the owner will receive a rejection SMS
7.An error while filling out the PAN or name correctly will require a re-submission and a repeat of the process
Digital Signatures
Why do you need a digital signature?
To complete the KYC documentation and to complete the PF transfer claim, a Digital Signature (Class II or above) of the authorized person is required to be registered with EPFO department.
Where to register the signatures?
Through the Online Transfer Claim Portal (OTCP), fill in the names, designations and mobile numbers of the authorized signatories. Following which, upload the digital certificate of the authorized signatories.
How many signatories can one entity have?
You can upload signatures of up to 3 authorized signatories.
Next steps after uploading the digital signatories?
Print a letter (in duplicate) on the Company letterhead which is to be signed by the employer authorizing the officials of the establishment for the purpose. The letter would have to be signed by the authorized signatories in the relevant column.
How long does the process take?
The digital signature will take 10 days to get activated in the admin portal (OTCP). The employer can then digitally sign and submit the claims.
How to change signatories or signatures?
You can revoke a signature of an authorized signatory through the OTCP. On revocation, the digital signatures of the respective signatory would be suspended and any digital claim received thereafter signed digitally by the respective signatory would be rejected. Print a letter (in duplicate) and submit it to the EPFO office to complete the revocation process. The letter can be printed from the OTCP. The rest of the revocation process mimics the signature registration process.
What is Form 9?
Along with completing the digital signature process, you have to submit Form 9 and a specimen signature. This is a hard copy containing the list of employees at the respective PF office. For any new employee this form can be submitted on monthly or quarterly basis.
What is Specimen Signature letter ?
Any withdrawal claim or employee related document that is submitted to the PF office, should to be authorized by a person appointed by the employer. This authorized person’s details along with specimen signature has to be submitted to the PF office to ensure proper completion of the process.

From India, Mumbai
If your company employees are more than 20 individuals, then you will need to create an Employee Provident account. Here is a step-by-step guide to set up an account:
Step 1: Visit the Following Website – Click on the Register Button.

Step 2: Enter the State in which Your Business is established and the Code for the Region and Office. The codes will appear as a menu, once you enter your state.
Step 3: Enter your Enter your Establishment Code, details of your business, PAN number and authorized signatories of your organization.
Step 4: You will receive a verification pin on your mobile and will be asked to agree to the stipulated terms and conditions to register.
Step 5: You will receive a Temporary Login and Password through SMS. You may return to the first screen and sign in.
Once you have signed in do remember to change your password! Follow these simple steps and you will be able to create an employee provident fund account and have your transactions to and from the fund monitored online

From India, Mumbai
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