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From India, Hyderabad

SAP is the name of Company which deals with the development and deployment of ERP...

Enterprise Resource Planning software, or ERP, doesn’t live up to its acronym. Forget about planning—it doesn’t do much of that—and forget about resource, a throwaway term. But remember the enterprise part.

This is ERP’s true ambition. The software attempts to integrate all departments and functions across a company onto a single computer system that can serve all those departments’ particular needs.

Building a single software program that serves the needs of people in finance as well as it does the people in human resources and in the warehouse is a tall order. Each of those departments typically has its own computer system optimized for the particular ways that the department does its work. But ERP combines them all together into a single, integrated software program that runs off a single database so that the various departments can more easily share information and communicate with each other.

Now you may see that HR is also one of the module of ERP and as SAP is the name of Company so it is called as SAP HR..

In this SAP HR, the Training Institutes provide the training to work on HR module of ERP.. those who have knowledge regarding the HR, for them it will be a great help to get some better opportunity..

2.1 Employee Information Management:

The details in New Joining form will be entered in Employee Master. It will also contain the details like ID no., Punching Card No., Nomination details for PF, Gratuity, Leave Encashment, photograph of the employee etc. The details can be captured in Employee master is explained in details in Employee Master (HRM05) section.

Grade Management:

Grade Master helps to define the grade wise earning/deductions, which can be fixed amount or formula based.

Employee Resignation:

The system does not provide the facility to capture the steps of Employee resignation. The relieving date of employee can be entered in Employee master and based on this all the statutory requirements will also available from the system like PF details, other earnings & deductions, claimable, etc.

2.2 Shift Maintenance:

ERPPro can handle shift definition, skip pattern, auto roll over of shift. The shift change over can be done for individual worker/staff but currently system does not have the facility to change the shift for mass (group of employees). It can be provided.

2.3 Attendance Management:

ERPPro can provide the facility for attendance entry through punching card i.e. any electronic device, manual day-to-day entry, entry as summary for whole for whole period. The modifications in attendance can be done after the attendance is processed for handling the exceptions.

The attendance entry for employees will be done at gate using bar code reader, it is a new development, as well as punching card but the salary will be generated based on the punching machine data only. This feature will not available in current phase of implementation. It will be provided in Phase II of ERPPro implementation.

2.4 Leave Management:

ERPPro provides the facility to define the Leave types and the rules for leave like max. accumulation, leave encashment, max. continuous days of leave, etc. The leave application can be entered in system by employees, in case of workers it can be entered by the immediate super-ordinate. The sanctioning authority will have the right to sanction the leave application and the HR dept. can have the record of the leave application status online. The leave that is not sanctioned will be treated as leave without pay.

Weekly off & Compensatory off:

The ERPPro system allows changing the weekly off & compensatory off assigned to particular employee. The system also allows changing the weekly off & compensatory off for group of employees.

Leave encashment:

Similar to leave application process, leave encashment process can take place where the leave encashment application is to be made and the leave encashment can authorized. When the leave encashment is authorized the auto payables is generated in accounts.

2.5 Salary Generation:

Based on the attendance processed and earning and deductions defined for particular employee the salary will be calculated by the system.

Overtime will be calculated by the system automatically based on the attendance entry and the definition of grace period in shift master. But the amount of overtime will be based on the overtime approved by the super ordinate of the employee / worker.

Late coming/early going:

System tracks record of late coming/early going and the based on the grace period the late coming/early going deduction will be calculated.


The history of increments will be handled by the system and report can be generated.

TDS Management:

The HR department will handle the entry for the declaration of investment and proof/confirmation of declaration in the system and based on this TDS will be calculated.

2.6 Manpower Allocation:

Currently system does not have the manpower allocation transaction. The manpower allocation feature will be provided in the Phase I only. The new development for it involves the transactions:

1. Manpower Planning

2. Manpower Request

3. Manpower requirement

4. Manpower allocation/utilization

The Manpower requirement will be generated based on the absenteeism and no. of employees on leave.

2.7 Contract labor Management:

The system provides the facility to manage the data of contract labor. The contract labor details will be entered in employee master but rather than defining the name of the contract labor a code no. will be given to them. And thus the manpower utilization will be captured fully in the system considering the legal issues of contract labor management.

The system will also provide the list of contract labor who had been working with organization more than specified period.

2.8 Apprentice Management:

The system will manage the apprentice details similar to the details of employee.

2.9 Security

The system will provide the facility to enter the details of gate entry of workers, staff, apprentice, contract labor and vehicles.

The night issue will be done in supervision of security personnel where the bin from which the material is taken will be entered in the night issue register.

The other activities can be covered in the Phase II of implementation.


1. Standardization of rules and regulations is required. The areas of concern are:

a. Leave: The leave definition should be much accurate like the max. accumulation of leaves, the max. continuous leaves which can be taken, the lead time between the date of leave application and the date of leave.

b. Earnings/deductions: The earnings/deductions should be defined grade wise.

c. Compensatory off / Weekly off: The rules of weekly off/compensatory off should be the grade wise not individual based.

2. The Shift timing of engineers should be revised to optimize the shift timing overlaps.


Amit Seth.

From India, Ahmadabad
:lol: Hi,
I have recently joined in an event management organization as Asst. HR Executive,
HR department is not very well developed here,
Can you please guide me in regards to the HR documentation required in the department.. To develop the department.
My email ID :

Hi seems u have posted in wrong topic,, this is about sap hr material and u need information about HR Documentation. :? :? Plz post your reply in a new topic...
From India, Pune
You can visit this link to have HR simulator material on SAP

From India, Hyderabad
Dear Mr Seth,
Thanks for a well researched answer. But tell me, is ERPPro a module/submodule of SAP? I must confess that I have never heard about it earlier. Some more information regarding the same would be highly appreciated. Thanx.

From India, Mumbai
Hi Raj... ERPPro is not an Module but its a Product name like SAP.. The ERP system being marketed with the name ERP Pro... Regards, Amit Seth.
From India, Ahmadabad
File attached,, Ravi
From India, Pune

Attached Files
File Type: pdf sap_overview_student_end_user_manual_383.pdf (624.8 KB, 1503 views)

dear sirs i am an MBA in Hr and working as a Sr. Trainer since 1.3 years in Ahmedabad I am interested in SAP so kindly guide me and forward me all the details of the course,. Regards Neha Sharma
From India, Ahmadabad
Hope tiz material will be useful Chandrasekar
From India, Pune

Attached Files
File Type: pdf sa_987.pdf (522.2 KB, 989 views)
File Type: pdf sa_987.pdf (522.2 KB, 529 views)

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