Arun_alli@yahoo.com
Corporate Affairs
Nagarjunahr
Hr - Executive
Shivashankar.r
Hr Exec In A Fortune 500 Company
PDI
Hr
+2 Others

Thread Started by #Usha Bhandari

Dear All,
Iam doing some part time recruitment/hr activity for a startup company. I require the list & the format of joinig documents ie., what are the documents should we collect from the candidates on the first day and also the documents & forms we are suppose to give (as a company) to the new joinee. Also may be there are some forms what we should get signed by the new joinees.
I request, if any one can help with this list and the format of these forms & letters.
Thanks,
Usha
30th January 2012 From India, Bangalore
01. filled application form
02. Academic qualification Certificates
03. any other certificates (certificate course or diplomas)
04. Resume
05. Medical Certificates or fit for work certificate by a DR.
06. Address proof and pan card
07. two photographs
08. Reference letters
09. if he / she has experience then Last working company pay slips for three months.
form 16.
Bank A/C statement for a year .
PF account details
working Companies relieving / service certificates .. in my view these are unnecessary .. you can collect any of these or additional to these based on your requirement like confidentiality agreement / employment bond / original certificates or any ..

1st February 2012 From India, Hyderabad
Dear Usha,
These are the joining documents
• Asset declaration
• Joining report
• GMC nomination form
• Experience certificate
• Resignation acceptance from previous employer
• Documents supporting education
• PAN copy
• Pay slip (Last 3 months)
• Tax computation sheet
This can also vary depending upon the nature of the organization.
Regards
Shivashankar Ravindran

1st February 2012 From United States, Pleasant Ridge
Hi Usha,
For the first day, new joining has to submit following docs.
his educational certificates (10th, 12th, Grads/Post Grads etc), and photo ID
previous job certificate ie., his reliving letter, salary slips etc
Company Job Application form, PF, ESIC form if applicable
Along with above mentioned, ask for his passport size photos as well.
Regards
Navlin
2nd February 2012 From India, Delhi
hi, Usha

joining documents includes

-company hand book

-company organiser (diary), scratch pad, stationery item s like pens

-food & beverage vouchers if any

-company t-shirt

-A personalised coffee mug / key bunch to the storage lockers etc

-temporary id-card

the documents should we collect

• Photocopies of all Educational Certification (1 copy of each certificate).

• Photocopy of Birth Certificate: PAN/Driving License/Passport/Election Card/ID card of college (1 copy of any of the mentioned)

• Release letter from last employer/proof of all work experiences/ pay slip with salary bread-up of the last employment( 1 copy each )

• Photographs: passport size (4).

• Two professional References/contact with complete postal address and phone Numbers

the documents & forms we are suppose to give1: Temporary ID request

2: Application for Pick-up address

3: Pre-Employment Medical Check-up form

4: PAN Card Application Form

5: ESI (Employees State Insurance Corporation-1948) Declaration Form

6: EPF (Employees Provident fund – 1952 and Employees’ Pension Schemes -1995)

7: health insurance application (For Medical Insurance)

Hope the above menationed details would be engouh.

arunk
2nd February 2012 From India, Visakhapatnam
Dear All,
Am working in and IT company since this is my first corporate exposure need help in HR activities. I require the list & the format of joining documents ie., what are the documents should we collect from the candidates on the first day and also the documents & forms we are suppose to give (as a company) to the new joinee. Also may be there are some forms what we should get signed by the new joinee.
I request, if any one can help with this list and the format of these forms & letters. and also checklist listing key activities needed during enrollment / induction of new joinee which includes induction program, Hand Holder assigned ect.
Regards,
Deepika
18th January 2018 From India, Kochi
Hi Everyone,
I need to send an email to candidate regarding documentation which he should submit on his first day. Please help with standard email draft for the same
Regards,
Surekha
11th October 2018 From India, Pune
#Anonymous
Hii,
Please find herewith all the documents details that is required at the time of company joining,

S.No Catageory Documents Status (√ & X )
1 Education Documents 1- Degree Certificate & Copy of consolidated  mark sheet for your highest qualification(10th,
12th, Grads/Post Grads etc) (1 copy of each certificate)
2- Provision Certificate & Copies of all year/ term/ semester mark sheets for highest
qualification (if provisional degree certificate is being submitted instead of the Degree
Certificate) (1 copy of each certificate)
2 Identity Proof 1- Pan Card
2- Scanned & Hard Passport size Photograph (04 nos)
3- Aadhar Card
4- Voter Id
3 All Previous Organizations
Documents 1- Relieving Letter or Full and Final Settlement or Service Certificate or Offer Letter or Payslip
which has –Employee Id / Designation-Mandatory, (If Employee Id is not available please
mention the same in the mail sent with all the Documents).
4 Current Organization
Documents 1- Offer Letter
2- Revision Letter and Salary Break Up Sheet
3- Latest Pay Slip (03 months)
4- Experience certificate
5- Resignation acceptance from previous employer
6- Joining report
5 Medical fitness 1- Health Certificate
I hope all details are sufficents
Regards
Mohini Sagar
19th March 2019 From India, New Delhi
Hi ,
we are manufacture company wooden furniture and i want to know the detail of hiring document
of employees can you suggest .
26th March 2019 From India
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