Guest House Policy - CiteHR
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1. The company has a well-furnished guesthouse in all the regional head


2. A colour television with cable connection

3. A full-fledged kitchen with cook

4. The regional HR department is entrusted with the responsibility of

maintenance of the guesthouse.

5. It is the prime responsibility of the cook and servant maid to

maintain a clean guesthouse. The guests who are staying are also held

responsible for the cleanliness, electricity, and water conservation.

6. In the event of a guest visiting officially, the concerned

department head should submit a requisition slip to the HR department in

advance via mail.

7. Based on the availability of rooms the HR department will allocate

rooms. If the rooms are preoccupied the same should be intimated


8. The Company vehicle will be provided for top management executives

and VIP guests for pick up, drop and official usage during their visit to

the regions subject to the availability of the vehicle.

9. The following registers e.g. guest movement register, telephone

register and grocery purchase register should be maintained properly.

10. Employees/ executives employed or posted in the region shall not be

allowed to stay in the guesthouse unless special permission is obtained from

the corporate HR department. The stay will also be restricted to a maximum

period of 3 months or orally agreed period [whichever is earlier]. Food and

other expenses are to be borne by such employees/ executives unless it is

expressly intimated at the time of appointment/ transfer.


1. The groceries required must be purchased by the respective

guesthouse cook only at the designated shop identified by the regional HR

department after examining the cost, quality and timely delivery.

2. Payment for such grocery will be made once in a month.

3. Vegetables and fruits can be purchased by the cook on need basis in

the near by local market by availing advance amount. The same should be

settled after receiving authorization from the regional HR department with

proper bills.


1. Food served at the guesthouse should meet high quality standards.

2. The cook is primarily responsible for the quality, quantity and


3. Both vegetarian and Non-vegetarian foods are cooked separately to

meet the principle values and religious belief of the guests.

4. Food is to be prepared with proper planning so as to avoid wastage.

5. The Regional HR department and auditors are authorized to inspect

any guesthouse at any time.

The checklists for such inspection are as follows:

1. Overall cleanliness and good house keeping

2. Personal hygiene and conduct of cook and maid

3. Inventory maintenance - provision, vegetable, fruits

4. Safe keeping of guesthouse materials and personal belongings of


5. Any deviations can be pointed in the inspection/suggestion book

maintained in the guesthouse. It may also be conveyed to the cook directly.

6. A corrective action plan has to be made by the cook within a day

from the date of inspection.


1. Any fault in electrical accessories, taps, furniture, building etc.

is to be immediately reported by the cook to the HR department and the same

is to be rectified immediately.

2. It is the responsibility of the regional HR department to identify

and finalise the guesthouse in consultation with regional head. The terms of

agreement, period of agreement, rent payable per month, advance etc., are to

be intimated to corporate HR department for approval.

3. The same process is to be followed for change in guesthouse also.

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Hi The articles you post are very informative and I appreciate your prompt responses / feedback you give to citehr members for their queries. Regards Dilnaz
This is first time i am using this forum. Can some one help me to form a policy for guest house like Eligibiliy, Rules to stay and related to all kind of formats . . etc
Thanks & Regards,
Vikram Pradhan
This is first time i am using this forum. Can some one help me to form a policy for guest house like Eligibiliy, Rules to stay and related to all kind of formats . . etc :confused:
Thanks & Regards,
Vikram Pradhan
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