Svsrana
Hr Head With Pmi
Chandu
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1984b
Hr Exeuctive
Nkulsh
Career Management, Talent & Capability
Mvram444
Hr Management & Systems
Mandeep.Kaur21
Hr & Marketing Executive
+15 Others

Thread Started by #Mandeep.Kaur21

Dear All,
In my company, we have a web designer who always comes late to office, Since my joining(now its almost one year) I have tried many techniques to make him come office on time..like salary deduction, deducting marks from his performance..but he is not improving himself..do suggest some creative ideas to make him punctual..
Thanks!
With Kind Regards,
Mandeep Kaur
HR & Marketing Executive
01 Synergy
29th December 2011 From India, Ludhiana
Mandeep
Why are you tolerating this employee for the last 1 year ? In all probabilities he is suffering from "indispensable" complex. Which means he feels he is unreplaceable in the organization and hence he can do and get away with whatever he wants. Hence your failure to change his indiscipline.
You need to talk to your management and put him on official notice of 2 months. Use the time to hunt his replacement. If he improves, keep him or simply replace him at the end of his notice period.
Cheers
Navneet
29th December 2011 From India, Delhi
Hi Navneet,
Thanks for your quick reply..I spoke to management..but I don't know for what reason they are keeping him in the company..every time they will say just give one more chance to him.
Mandeep Kaur
29th December 2011 From India, Ludhiana
That's exactly the point. They are unsure if they will get his kind of skills at the cost he is coming to them at. hence the tolerance. Sorry Mandeep but there is little you can do in this case. HR is helpless if their proposals or initiatives are not driven / supported / cemented by the management.
Another thing you can attempt as a last resort is to review the attendence of everyone. Select hose who regularly come late and then project it to the management that it is because of our inability to check the web designer that the indiscipline is increasing and could affect the image of the organization or you could introduce the concept of Flexi Timings.
29th December 2011 From India, Delhi
Dear Mandeep

Punctuality and attendance is the most nagging problem in the industry. It is not always paying to adopt a strict disciplinary approach to deal with it.The way your management is kind to his conduct, it suggests that there may be some positive side of him like comleting his responsibilities without much headache for the management and therefore they are not willing to dispense with him or it may be that they may not be willing to incur again higher hiring costs of a web designer.

However, I suggest the following method.

1) There may be various reasons for an employee to come late. Some may be silly like being lazy but there may be also some justifiable causes like ailing family members who need some attention or a family problem or inconvenient location of office from his house which is also an important factor in cities like Mumbai.

2) Call the employee and ask him as to why he is comimg late regularly and hear him first.

3) If he has some genuine problems, think of solutions where by you can have a win-win solution, for example you can alter his working hours or asking him sitting late for compensating for the late coming etc.

B.Saikumar

HR & Labour Law consultant

Chipinbiz Consultancy. Pvt.Ltd

Mumbai

Tel: 022-28324234
29th December 2011 From India, Mumbai
Dear SaiKumar,
I discussed these things with him many times. He directly says that he is lazy and i have offered him flexible timings also like when he is asked to come at 9 am he will come around 9:30..if i call him at 9:30 am he will come at 10 am.He don't have any genuine reason for this late coming.
Thanks!
Mandeep Kaur
29th December 2011 From India, Ludhiana
Dear Mandeep,
Once again discuss the matter with your employee in a gentle way and explain him why it is a problem, You can explain that it hurts the morale of the office by letting his coworkers see that he skirts the rules, while they are doing their part to obey them.
If your gentle talk and reminders don’t do the trick, begin documenting the employee’s tardiness, issue him a warning letter.This is always a good way to wake someone up a little. If it continues, write him up again and have your seniors to have a discussion wth that employee.
If nothing has changed, have a discussion with your management along with the related documents like attendance report and copy of the warning letters issued. If you have the power, let him go out of your organization.
With Regards,
Priyadarshini
29th December 2011 From India, Bangalore
Dear Mandeep,
I just read you all problem your are facing form last few months. I will suggest you that
1) Firstly issue a circular for all employees that only 3 late coming will allow in sever case after information in hr or to your senior and if u will be late more than 3 days in a month than deduction will happen form your salary.
2) Than issue a late coming latter on every late coming to all and take a special care to that person.
3) And if he came late more than 3 time than deduct a half day salary on every late coming and also issue a late coming latter regularly. ( don't forget to keep a receiving copy of late coming latter).
Neeraj Sharma
29th December 2011 From India, Delhi
Dear Mandeep,
In our office, every month, we put the notice board, whoever late data's details.but, we inform to
the general meeting to all staff's.One supplier saw the notice asked the staff.Next day, The person come in timely.
Every staff's saw the Notice board and laughing each other, Nowadays, late only difference five minutes.HR Manager,
don't speack more in all the employees for unwanted matter.He will do his own duty without fear.MD will not interfear his
work.Give one time permission like etc.Do the systems effectively.If the person come regularly late ,send out.More
quality people are available in our country.This type of employees come from recommendation or wrong calculation to enter the
company.
Regards
K.Venkat
29th December 2011 From India, Bhopal
Dear Mandeep
Find out secretly his interest. Give some interesting work load of his choice related to the office/organization. And see the change. As management wants to retain him find out his skills apart from web designing and try to implement the same thing in web designing. Try out this way. He may improve. Try the ways positively. Ok.
Regards.
Abhinandan.
30th December 2011 From India, Hubli
Dear Mandeep,
this is a small issue why r u taking this so seriously???? Like the way we have best employee of the week on notice board, place a recognision for best late commer, as he feels bad to see his name on the notice board definitely he changes his attitude.
Ram..
30th December 2011 From India, Bangalore
Dear Mandeep,
Put him on a critical job, assign him task which is very critical and involved heaps of work and if he is unable to perform properly, show his performance and ask for resignation......
Also, if he is a good performer and always finish his work within the deadline then I must say you need to give him some flexibility after all it's performance which matters at the end of the day.....
thanks
Krishna Sati
+91 955 516 8982
30th December 2011 From India, Delhi
Dear Mandeep,
If you are not getting the managment support, following are the things which can be done to make him punctual.
1. To deduct his salary after the 3 late comings that too only for 15 mins grace time.
2. Else you can provide him flexi hours facility upto 11 am . He needs to slog 8.30 hours or 09 hours in the office. If he does not spend the above said hours then you can deduct his salary as the co. rules and regulation.
I think your problem of punctuality will be sort it out after the flexi hours facility.
If he still not improves then either can be given a warning letter or kicked out from the office.
Regards
sHIKHA
30th December 2011 From United States
Dear Mandeep,
approach a friendly measure, just a try, after giving all the interesting jobs, just call him early in the morning so that to ensure he reaches office in time. follow it for 1 month regularly, you will find the change. just try it.
Regards,
Nicholas
30th December 2011 From India, Madras
All,
I read in a response from Mandeep that the employee who comes late due to his being late is coming by 9:30 if he is called in at 9:00 or at 10:00 if he is given time to come at 9:30.
So my suggestion is to call him 30 minutes prior to he is required to be clocking in his time card or show up in office. If he is to be given flex hours starting at 10:00am, convey to him in writing or verbal that he has to be in at 9:30am. I hope the problem gets resolved.
What do you think? I am just trying to provide a solution based on what information has been provided as warnings (verbal or written), speaking to management, allowing him to present his case or be on a flex-schedule has not worked to the satisfaction of HR department. Then why not use his (employees) technique. But check that his wrist watch or a watch he goes by is concurrent to the watch he is brig measured
30th December 2011 From United States, Saint Albans
Hi Mandeep.
I strongly agree with Mr. B.Saikumar- dont forget that as a HR you need to play the roll of Counseller also,
There might be some root cause for his regular late coming, inspite of taking diciplenary actions find out the root cause of the problem and discuss with the employee, you can also show this much of efforts you have done to resolve this problem, I am sure that he will definetely understand your concern too.
31st December 2011 From India, Bangalore
Hi Mandeep,
It is very sensitive issue.What I can suggest you you can motivate him to come on time, by implementing following methods.
1.You can place monthly punctual staff list.
2.You can generate in a group appreciation mail for punctual staff.
3.You can also organise a event in month end, by giving small gift for employee, who comes very punctual of that particular month.
I think by implementing this practices you can motivate him to come on time.
best regards
Chandra Mohan Rao
+91 9880136737
Bangalore
31st December 2011 From India, Bangalore
Dear Mandeep,
What I think is Deduct his salary when he came late to office regularly.when he irriated he goes to higher management to ask why his salary is deducted every months.then U give all his attendences detail.and stop his increment .so he can undersatnd that its not good to break office timing.
31st December 2011 From India, Delhi
Dear Mandeep,
Please answer yourself to the following questions and take a call accordingly
1) Is he the only web designer available on Earth to you
2) Is he that much important asset to your company, u r much in need of him
3) Is he the only employee of your organisation
4) What is the Justice that has been done for other employees who are punctual
5) It is so painful that in spite of the person saying that I am Lazy, he is still with the Organisation. by doing this what message we are sending across to other employees
6) How much of valuable man hours you would have wasted on him.
7) If you could have spent that in resourcing some good designers, you would have got handful of staffs to you
8) Please think Upon...
31st December 2011 From India, Coimbatore
Dear mandip, i am agree with Mr. sardhar, please take print of reply of mr. sardhar and send your management. regards, dada
31st December 2011 From India, New Delhi
Why is punctuality a problem?
Is this man doing what he was hired to do?
If the answer is “No,” start disciplinary measures against him and he will either leave or be sacked.
If the answer is “Yes,” you have two options:
The first is to leave him alone, he will continue to do what he has been hired to do.
The second is to continue to treat him as if he was a small child who has to have his legs slapped because he was late for school.
If you continue behaving in this way towards him he will definitely leave and when he does it will be because of the way he has been treated by you.
You are wasting your company’s time and money by pursuing something that adds no value to your organisation.
If the cost of replacing this man when he quits came from your own pocket would you be so keen to behave in this way to make him leave?
Peter A Hunter
BreakingtheMould.co.uk
31st December 2011 From United Kingdom, Nottingham
first suggest him to maintain his routine time table and, just check him how many minutes he is late, then tell him to leave his home at least 1hr prior to his timetable. I am sure this will workout.
with warm regards,
sheerin
WISH YOU HAPPY NEW YEAR
31st December 2011 From India, Bangalore
Mandeep i study the case and the problem is psychological with the gentleman and he don’t understand the value of time so you just counselling with him & he’ll improve slowly.
31st December 2011 From India, Udaipur
Firstly, does the work suffer? does he fail to meet the deadline? No one really knows why the management is supportive of this indiscipline employee. You can try telling the management that if one employee is allowed this slackness then every other employee is demanding flexi-hours and that you have to grant it as an office cannot have different rules for different employees
31st December 2011 From India, Bangalore
First thing is councel him about the late comming ( may be by a suitable higher official with whom he is bit comfort or open or friendly)

Second thing salary deduction, deducting marks from his performance.. is not really a correct approach ( unless a policy is there for example three times late is half day leave debit etc) and

If you are deducting leaves as per above please leave the matter there and stop bothering

Third what time he is leaving office ( whether his job profile requires as such if he is leaving late ) as a HR person you should first take into consideration of that also ( you have not mentioned any thing about that and mentioned only he comes late )

Fourth ask him if timings for him is changed to come on 30/40 minutes after and leaving also 30/40 minutes late . I have seen this in many companies especially in case of ladies when they are carrying

Try as a HR person go depth of the individuals concerns and find the best possible solutions

Penalising should be the last option

Ask to your company to give you good HR and Intro Personnel training to enhance your skills

Venkata Krishnamohan
31st December 2011 From India, Madras
First thing is councel him about the late comming ( may be by a suitable higher official with whom he is bit comfort or open or friendly)

Second thing salary deduction, deducting marks from his performance.. is not really a correct approach ( unless a policy is there for example three times late is half day leave debit etc) and

If you are deducting leaves as per above please leave the matter there and stop bothering

Third what time he is leaving office ( whether his job profile requires as such if he is leaving late ) as a HR person you should first take into consideration of that also ( you have not mentioned any thing about that and mentioned only he comes late )

Fourth ask him if timings for him can be changed to come on 30/40 minutes after and leaving also 30/40 minutes late . I have seen this in many companies especially in case of ladies when they are carrying

Try as a HR person go depth of the individuals concerns and find the best possible solutions

Penalising should be the last option

Ask to your company to give you good HR and Intro Personnel training to enhance your skills

Venkata Krishnamohan
31st December 2011 From India, Madras
Dear Mandeep,
Give him panic that he may lost his job, untill and unless getting fear of losing jobs, it is tough to correct him. You may also do as per labor law of the country, submit the law reference to your management and make management understand that for this late comer, others will inspire to come late, ultimately whole discipline be may spoiled, U can make management understand in this way for the greater interest of the organization.
Haidar
Manager (HR & Compliance)
1st January 2012 From Bangladesh, Dhaka
Dear Mandeep,
ask all the employees to gather near the entrance & soon as he enters reward him with a bouquet & address all the employees that no-one can be as consistent as him & through such consistensy he has set a standard for all of us which will be a challenge for the upcoming generation, etc.
That will definately dig deep in his heart & if possible ask the HR to take away his card as its of no-use(Just address it in front of HR & all, no need to take it away).
Though this method won't work,(I wish it could); but that would be enough to satisfy your Conscience.
2nd January 2012 From India, Mumbai
Dear Mandeep
Take a printout of all the suggestions, advices etc etc, make two copies and Present him it as NEW YEAR GIFT, give one copy to management.
I think it is a simple and polite way of solving it permanently.
Regards.
Abhinandan.
2nd January 2012 From India, Hubli
Dear Mandeep, Mr. K. Venkat has given very good an idea, you put the name on notice board who will come late. with regards, Pankaj Bhalerao
6th January 2012 From India, New Delhi
1. Late arrival/ leaving early are not a bane, only unscheduled leaves affect bottomline. this is based on real life practices in top 200 firms employing MBNQA.
2. if its a personal issue, the case merits attention under Employee Assistance program.
11th January 2012 From India, Delhi
Dear ALL

I think everyone is missing a point here. The Management knows his indiscipline and have no problems with it or does not feel it warrants some action.

For Mandeep that unfortunately is her biggest problem. The problem is not the web designer. he is consistently displaying behavior that says "u cannot touch me so don't bother" and "your rules are not meant for me". These are typical behavior patterns of individual who feel they are indispensable.

I think the problem is the management and Mandeep needs to concentrate on educating them about the effects of employee behavior ( or misbehavior) on the organization.

@Mandeep - A piece of advice. Do not attempt to do anything to the web designer without having your management support which at present does not exist. We do not want you to get into a situation where the guy goes to the management and you are pulled up by them for the same. This will result in a situation where all your hard work will become zero because people will get to know and even those who follow your instructions will stop doing it.

Your problem is NOT the web designer but your management. They need to understand the power of HR and that only you can educate them. The Good News is 99 % of organization in India have the same problem. The bad news is inspite of all attempt it is still at 99%...:-) But that should not be a deterrent.

The Fun in HR is that we are constantly trying to change and change can become the most frustrating activity. The trick is to learn to enjoy the frustrations and have FUN doing it ;-)

If you need to talk to me about it, Please feel free to contact me.

Cheers

Navneet Chandra

Navneet Chandra Kulshrestha - India | LinkedIn
12th January 2012 From India, Delhi
Navneet, The days of HR acting as a ringmaster is over. we are not preachers either. thats where Employee assistance programme comes in.
12th January 2012 From India, Delhi
Surya

Interesting reaction. :-) HR were never ringmasters and you should be knowing that more than me since you are the HR specialist...:-)

There is also a huge difference between preaching and educating which every HR guy is supposed to understand and appreciate.

Have you ever come across any employee assistance program that has become successful without the participation or Buy in from the management? Forget about employee assistance, have you ever been able to introduce any policy without buy in from management? I don't think so... HR without Management BUY IN does not exist ! How do you bring Management Buy IN ? You Educate them...

The thing about learning that we tend to forget is that like everything else in the world it requires "two to tango" - One who should be willing to teach/train/preach/educate/share/impart/transfer ( choose the term that makes you happy) and the other who is will to learn/accept/absorb/improve . AND then a third who thinks all this makes sense ( management)...:-)

Just my thoughts and many might differ... ;-)

Cheers

Navneet Chandra
12th January 2012 From India, Delhi
Mandeep,
Unless he has self-realization, he wouldn't abide by the punctuality norms. No punishment would work in his case.
The trick which would work here is to not take any disciplinary action or say anything to him for at least 1 to 2 months. It possible that he would start thinking why isn't he been blamed and that will give him self space to act positively & follow the set norms.
Regards,
Sneha
13th January 2012 From India
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