Decleration - CiteHR
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Hi All I have joined as hr executive and I need to confirm that is there any specific format for holding the assets of the company by the employees Pls help me for that Thanks Kavita
Hi Kavita,

The asset register is being maintained by the Accounts / Finance department in most of the companies or to some extent the Administration department.

In General the format is

Fixed asset Number / Name of the supplier/ Item description / Invoice No & Date / Quantity/ Department(allotted) / Location / Remarks

Verification Date:

Verified by: Name / Sign / Date

Signature of the User:

to some extent this may be useful to you. If you want you can add the cost part also & can keep space for change of location. The asset might have been allotted to one particular department at a particular location and some times due to exegencies / requirement we may be shifting the assest from one department to another department / one location to another location.

To have a good control a assest transfer note from also to be generated / duly approved and the necessary changes are recorded in the concerned asset form sheets and then only the assest need to be shifted.

At the time of any employee leaving the organization then along with the No due certificate the asset handing over and taking over formalities are to be completed and recorded accordingly.

Thanks and regards - kamesh

Regards - kamesh

Hi Kamesh
Thanks for the same, but I want the detail that as if employee is holding the laptop or the mobile of the company then what kind of declaration format shall we provide to employee .
Thanks & Regards

Hi Kavita,
In most of companies this type of record is being maintained by Admin/IT Department.
Any how,
You can create a asset allocation form.
format is like a below:
Name of Emp & emp I.d to whom asset is being issued:
Name of issuing emp & emp I.D
Sr. No Description Item unique code Quantity Item cost Remarks
Sign Sign Departmental manager HOD/Brach head IT Manager

Akshay Kumar

how to draft undertaking for PF withdrawal in situation of closed company. pl. give format
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