The asset register is being maintained by the Accounts / Finance department in most of the companies or to some extent the Administration department.
In General the format is
Fixed asset Number / Name of the supplier/ Item description / Invoice No & Date / Quantity/ Department(allotted) / Location / Remarks
Verified by: Name / Sign / Date
Signature of the User:
to some extent this may be useful to you. If you want you can add the cost part also & can keep space for change of location. The asset might have been allotted to one particular department at a particular location and some times due to exegencies / requirement we may be shifting the assest from one department to another department / one location to another location.
To have a good control a assest transfer note from also to be generated / duly approved and the necessary changes are recorded in the concerned asset form sheets and then only the assest need to be shifted.
At the time of any employee leaving the organization then along with the No due certificate the asset handing over and taking over formalities are to be completed and recorded accordingly.
Thanks and regards - kamesh
Regards - kamesh
19th December 2011 From India, Hyderabad
Thanks for the same, but I want the detail that as if employee is holding the laptop or the mobile of the company then what kind of declaration format shall we provide to employee .
Thanks & Regards
19th December 2011 From India, New Delhi
In most of companies this type of record is being maintained by Admin/IT Department.
You can create a asset allocation form.
format is like a below:
Name of Emp & emp I.d to whom asset is being issued:
Name of issuing emp & emp I.D
Sr. No Description Item unique code Quantity Item cost Remarks
Sign Sign Departmental manager HOD/Brach head IT Manager
20th December 2011 From India, Delhi