Dinesh Divekar
Business Mentor, Consultant And Trainer
Tajsateesh
Recruitment/talent Acquisition, Career Counselling

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Dear All, One of ex-employee of my company resigned from the job but holding the company's assets (laptop, mobile). He had not given the assets and work handover to us. I get to know that currently he is working with some other company and I want to inform his company's HR for the same.
Should I inform this to his HR, if yes, what should I write?
Request you to help me on the same.
Regards,
Fahim

From India, Delhi
Dear Fahim,

I have few questions in your case. These are as below:

a) While issuing company property to the employee, did you issue it under the loan card? If yes, has the employee signed the loan card? Has this loan card been signed only once or in between also?

b) While leaving the company, did this employee take clearance from all the departments? If yes, then why the issuing department sign his clearance form?

c) Have you done his full and final settlement or is it put on hold?

d) If employee has stopped coming for duty and did not do the clearance, then why you sent him notice to his last known address? If yes, have you sent the second notice? Have you sent these notices by e-mail and preserved copy with you?

As far as intimating to his new company, I recommend you writing to MD of his company and not HR Manager. For this, you need to write letter on your company letterhead and let your MD write this letter. While writing, make sure that you attach photocopy of the loan card and proof of what you say.

In the meanwhile initiate domestic enquiry for the absence of employee. Issue the notice to employee for deposing before the enquiry. When you conduct the enquiry and maintain proper records, his removal from company rolls will be legally tenable and you will follow principles of natural justice.

If he does not not respond to your notice even after writing to MD of his current company also, you can lodge a police complaint for the theft of company property. However, for this make sure that you have proper evidence that the employee in question was in possession of company property.

Thanks,

Dinesh V Divekar

Beware of false knowledge; it is more dangerous than ignorance

Dear All,

One of ex-employee of my company resigned from the job but holding the company's assets (laptop, mobile). He had not given the assets and work handover to us.

I get to know that currently he is working with some other company and I want to inform his company's HR for the same.

Should I inform this to his HR, if yes, what should I write?

Request you to help me on the same.

Regards,

Fahim

From India, Bangalore
Hello Fahim,
Dinesh V Divekar has covered all the aspects/scenarios of the issue.
First & Foremost, get ALL the documentation he mentioned in your hands from the respective departments/officials.
I would suggest you inform [IN WRITING & phone] the ex-employee that you INTEND to initiate suitable action(s)--including writing to his present Company [mentioning the MD may not be desirable] and/or lodging a Police Complaint--if he doesn't return all the equipment.
Usually in such cases, just the threat/intent of going to the logical conclusion should suffice--provided it's conveyed seriously & clearly [that's where putting things in writing comes in]. In case this doesn't help, Dinesh has already given you the step-by-step sure-shot solution.
All the Best.
Rgds,
TS

From India, Hyderabad
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