Asst.manager-hr & Personnel.
Sales Manager
+3 Others

PRIME SPONSOR - FACTOHR - Payroll Software with GPS Enabled Attendance, Travel, Performance Management, HRMS. Explore Features
what is administrative Officer and role
Cite.Co is a repository of information created by your industry peers and experienced seniors sharing their experience and insights.
Join Us and help by adding your inputs. Contributions From Other Members Follow Below...
a)Admin Role
Ensure and audit good Housekeeping :

- Housekeeping of Building - Inside / outside- Housekeeping of outside the Company (compound walls)- Monthly audit with my Team- To Guide my team for Landscaping- To draft policies, schedule of Housekeeping- Systematic Tree Plantation (environment & other days etc.)- System, Policy for Recycling of papers etc.- Cost Reduction aspect without compromising qlty.b) Ensure alert Security System :- Selection of Security Agency- Ensure Surprise Checks : once in Qtr. with team- Streamlining reporting mechanism- Audits of security System- Contract adherence / renewal- Ensuring fire fighting demos / training with the help of HSE dept.- Draft policies and adherence to system - Training / refreshing of CSE / TLC- Cost Reduction aspect without compromising qlty.c) Canteen System :- To help team for Menu planning, Qlty. checks,- Diversity Food Calendar - Training of canteen personnel on 'energy saving, good hygiene, emergency evacuation - Refreshing Training of CSE / TLC- Draft policies and adherence to system- Contract adherence / renewal- Implementation of canteen committee suggestions- Cost Reduction aspect without compromising qlty.d) Guesthouse Systems :- Draft policies, guideline and adherence to system - Refreshing Training of CSE / TLC - Training on 'energy saving, good hygiene practices, emergency evacuation- Contract renewal- Streamline / tie-ups with hotels- Cost Reduction aspect without compromising qlty.e) Transport Facility- Draft policies, guideline and adherence to system- Planning Routes etc.- Training to drivers regarding CSE / TLC- Training on fuel saving & road safety- Contract renewal- Cost Reduction aspect without compromising qlty.f) Coordination between HR & ADMN Dept. :- To help HR Dept. for legal compliance etc.- (if required) liasoning with Govt. Officials & Statutory bodies - To support on boarding system (seating arrangement etc.)- To tie up with agencies for help in relocations / transfers etc.- To help HR in CSR activities at each locationg) General :- monitor celebrations, annual get-together, trips- basic guidelines on VVIP visits- monitor / plan uniforms distribution etc.- identification of additional office space, Guest House (if required)- Management of Office Infrastructure, designing layout, seating arrangements- vendor development, negotiation and preparation of contracts- formulating Admn. related policies- Ensure documentations on EMS & ISO - Any other assignments given by the Mgt.h)Cost Reduction in Mgt. Resources Budget :- forecast Budget for yearly expenses- Cost Reduction aspect without compromising qlty.
I have attached some information regarding Role & Responsibilities of Administraion Officer, Hope this will help you a lot.

Attached Files
Membership is required for download. Create An Account First
File Type: doc SYSTEMS___PROCEDURES_AT_.DOC (85.5 KB, 1169 views)

Please check the below details of role of adminitration officer
Maintenance of the office premises.
Preparing budget and dealing with vendors
I am maintaining all the bills and make sure the pay the bills on time or not.
Coordinating meetings and group events.
Providing the Printing Stationery and Normal Stationery
Provide accomdation & taxi facility to employee of company
Dealing with Contractors like housekeeping, security
Documentation - Prepare Purchase Order , Lease agreement and office realted documents
Hi all
I got an opportunity of working as Admin.Officer the job description is very vast in that the most critical area i feel is how to book air and train tickets so pls any body post me the procedure
Firstly you need to send mail to your all employees regarding the booking of tickets they need to inform you before 10 days or 2 weeks for train & air ticket because this depends on availblity .
send the format to all people in which they send you all details like Name , Age , Sex , mode of travel , there elegibilty , there reporting officer approvel , date of travelling .
Then contact a travel agent and book your tickets by them
With Regards
Job description
To prepare a DIS (Daily Information System) on a daily basis to the G.M HR & Admin. and also give him the information on the maintenance problems, customers complaints and cost incurred etc.

To manage total house keeping services of our offices like cleaning of common area, garbage collection and disposal, deep cleaning etc. for keeping the premises neat and clean.

To manage the security services of the offices. Controlling the vehicles, staff security, visitors etc.

To effectively utilize electricity and use measures to reduce cost of the same.

To monitor water usage & consumption and suggest measures for smart & less use of water.

To coordinate with the pest control agencies and organize to provide better services like fogging, rodent treatment etc to the occupiers for maintaining the offices as Pest Free.

To inspect premises for safety & loss prevention to maintain offices accident free.

To coordinate with vendors and suppliers for completing the jobs and rectification of customers complaints. Like fire fighting, lifts etc.

To maintain all records of maintenance related works like the complaints and equipments which are in common purpose.

To process and monitor property bills for our offices.

To liaison with government agencies, emergency services, agencies, telephone service providers etc.

To handle our offices stationeries, maintenance of properties & equipments.

To inspect fire alarm & fire fighting system quarterly.

To maintain attendance details of all agencies working like housekeeping, security, contractors etc & maintain correspondence of all day to day activities.
PRIME SPONSOR - TALENTEDGE "Interactive Anywhere Learning". Executive courses from top reputed institutes like IIM, XLRI, MICA. View Courses
Add Reply Start A New Discussion

About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service

All rights reserved @ 2019 Cite.Co™