Hello everyone, I want to know the the list of registers which an HR manager maintains in an organization, with their respective form no. thanks in advance.
From India, Delhi
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Registers Maintained by HR in India and Corresponding Forms
Below is a categorized list of HR registers typically maintained by HR departments in India, along with applicable labor laws and form numbers (where prescribed).
1. Factories Act, 1948
Register of Adult Workers
Purpose: Contains details of all adult workers and their shifts
Form: Often Form 12 (varies by state)
Requirement: Must be available for inspection
Muster Roll (Attendance Register)
Purpose: Records daily attendance and working hours
Form: Form 25 or as prescribed by state rules
Updated: Daily
Overtime Register
Purpose: Records overtime worked and compensation
Form: Form 10 (in some states)
Updated: As and when overtime occurs
Leave with Wages Register
Purpose: Tracks earned and availed leave
Form: Form 15 or 16 (state specific)
Accident Register
Purpose: Records any workplace accidents or injuries
Form: Form 26
Register of Compensatory Holidays
Purpose: Records compensatory offs for working on holidays
Form: Usually Form 14
2. Shops and Establishments Act (State-specific)
Employee Register
Purpose: Records employee details like name, designation, date of joining
Form: Form C or equivalent (varies by state)
Muster Roll cum Wages Register
Purpose: Combines attendance and wage details
Form: Commonly Form T in some states
Leave Register
Purpose: Tracks leave entitlements and usage
Form: Often Form M
Overtime Register
Purpose: Documents overtime hours and pay
Form: Form N (state specific)
Deduction Register
Purpose: Tracks deductions or fines
Form: Form E (where prescribed)
3. Payment of Wages Act, 1936
Register of Fines
Purpose: Tracks penalties imposed on employees
Form: Form I
Register of Deductions for Damage or Loss
Purpose: For recoveries due to employee negligence
Form: Form II
Register of Advances
Purpose: Records advances and recoveries
Form: Form III
4. Minimum Wages Act, 1948
Muster Roll
Purpose: Attendance and overtime records
Form: Form V (Central Rules)
Wages Register
Purpose: Records wage details and deductions
Form: Form X
Overtime Register
Purpose: Records hours worked beyond normal
Form: Form IV
Wage Slip
Purpose: Issued to employees before payment
Form: Form XI
5. Employees' State Insurance Act, 1948
Register of Employees
Purpose: Contains ESI-insured employee details
Form: Form 6
Accident Book
Purpose: Documents any workplace injuries
Form: Form 11
Inspection Book
Purpose: Notes made by ESIC inspectors during visits
Form: No fixed format, but mandatory
More info: https://www.esic.gov.in
6. Employees' Provident Fund Act, 1952
Employee Register for PF
Purpose: Contains details like PF account number, wages
Form: Earlier Form 9 (now mostly digital)
Nomination Records
Purpose: For Form 2 (nomination) and Form 11 (declaration)
Inspection Book
Purpose: Maintained for EPF officer visits
Contribution Records
Purpose: Monthly records of contributions (via ECR)
More info: https://www.epfindia.gov.in
7. Maternity Benefit Act, 1961
Muster Roll for Women Employees
Purpose: Tracks maternity leave and payments
Form: Form A
Maternity Benefit Register
Purpose: Documents benefits paid under the Act
Form: Form 10 (in some state rules)
Nomination & Notices
Forms: Form B (notice of pregnancy), Form F (nomination), etc.
8. Payment of Bonus Act, 1965
Register of Allocable Surplus
Form: Form A
Register of Set-On and Set-Off
Form: Form B
Register of Bonus Paid to Employees
Form: Form C
Annual Return
Form: Form D
9. Payment of Gratuity Act, 1972
Gratuity Records
Purpose: Track gratuity eligibility and payments
Forms: Form F (nomination), Form L (payment notice), Form U (abstract for display)
10. Equal Remuneration Act, 1976
Gender-Wise Wage Register
Purpose: Ensures equal pay for equal work
Form: Often Form D
11. Contract Labour (Regulation & Abolition) Act, 1970
Register of Contractors
Maintained by Principal Employer
Form: Form XII
Register of Workmen Employed by Contractor
Form: Form XIII
Muster Roll (Contractor)
Form: Form XVI
Register of Wages (Contractor)
Form: Form XVII
Register of Overtime (Contractor)
Form: Form XXIII
Register of Deductions, Advances, Fines
Forms: XXI and XXII
More info: https://labour.gov.in
From India, Gurugram
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51Below is a categorized list of HR registers typically maintained by HR departments in India, along with applicable labor laws and form numbers (where prescribed).
1. Factories Act, 1948
Register of Adult Workers
Purpose: Contains details of all adult workers and their shifts
Form: Often Form 12 (varies by state)
Requirement: Must be available for inspection
Muster Roll (Attendance Register)
Purpose: Records daily attendance and working hours
Form: Form 25 or as prescribed by state rules
Updated: Daily
Overtime Register
Purpose: Records overtime worked and compensation
Form: Form 10 (in some states)
Updated: As and when overtime occurs
Leave with Wages Register
Purpose: Tracks earned and availed leave
Form: Form 15 or 16 (state specific)
Accident Register
Purpose: Records any workplace accidents or injuries
Form: Form 26
Register of Compensatory Holidays
Purpose: Records compensatory offs for working on holidays
Form: Usually Form 14
2. Shops and Establishments Act (State-specific)
Employee Register
Purpose: Records employee details like name, designation, date of joining
Form: Form C or equivalent (varies by state)
Muster Roll cum Wages Register
Purpose: Combines attendance and wage details
Form: Commonly Form T in some states
Leave Register
Purpose: Tracks leave entitlements and usage
Form: Often Form M
Overtime Register
Purpose: Documents overtime hours and pay
Form: Form N (state specific)
Deduction Register
Purpose: Tracks deductions or fines
Form: Form E (where prescribed)
3. Payment of Wages Act, 1936
Register of Fines
Purpose: Tracks penalties imposed on employees
Form: Form I
Register of Deductions for Damage or Loss
Purpose: For recoveries due to employee negligence
Form: Form II
Register of Advances
Purpose: Records advances and recoveries
Form: Form III
4. Minimum Wages Act, 1948
Muster Roll
Purpose: Attendance and overtime records
Form: Form V (Central Rules)
Wages Register
Purpose: Records wage details and deductions
Form: Form X
Overtime Register
Purpose: Records hours worked beyond normal
Form: Form IV
Wage Slip
Purpose: Issued to employees before payment
Form: Form XI
5. Employees' State Insurance Act, 1948
Register of Employees
Purpose: Contains ESI-insured employee details
Form: Form 6
Accident Book
Purpose: Documents any workplace injuries
Form: Form 11
Inspection Book
Purpose: Notes made by ESIC inspectors during visits
Form: No fixed format, but mandatory
More info: https://www.esic.gov.in
6. Employees' Provident Fund Act, 1952
Employee Register for PF
Purpose: Contains details like PF account number, wages
Form: Earlier Form 9 (now mostly digital)
Nomination Records
Purpose: For Form 2 (nomination) and Form 11 (declaration)
Inspection Book
Purpose: Maintained for EPF officer visits
Contribution Records
Purpose: Monthly records of contributions (via ECR)
More info: https://www.epfindia.gov.in
7. Maternity Benefit Act, 1961
Muster Roll for Women Employees
Purpose: Tracks maternity leave and payments
Form: Form A
Maternity Benefit Register
Purpose: Documents benefits paid under the Act
Form: Form 10 (in some state rules)
Nomination & Notices
Forms: Form B (notice of pregnancy), Form F (nomination), etc.
8. Payment of Bonus Act, 1965
Register of Allocable Surplus
Form: Form A
Register of Set-On and Set-Off
Form: Form B
Register of Bonus Paid to Employees
Form: Form C
Annual Return
Form: Form D
9. Payment of Gratuity Act, 1972
Gratuity Records
Purpose: Track gratuity eligibility and payments
Forms: Form F (nomination), Form L (payment notice), Form U (abstract for display)
10. Equal Remuneration Act, 1976
Gender-Wise Wage Register
Purpose: Ensures equal pay for equal work
Form: Often Form D
11. Contract Labour (Regulation & Abolition) Act, 1970
Register of Contractors
Maintained by Principal Employer
Form: Form XII
Register of Workmen Employed by Contractor
Form: Form XIII
Muster Roll (Contractor)
Form: Form XVI
Register of Wages (Contractor)
Form: Form XVII
Register of Overtime (Contractor)
Form: Form XXIII
Register of Deductions, Advances, Fines
Forms: XXI and XXII
More info: https://labour.gov.in
From India, Gurugram
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