Attendance Records; Software Vs Paperwork - CiteHR
Skgiridhar
Entire Organisational Matters
Iinfrasolservices
Hr & Back End Operations
Van Doorn
H.r. Related Fields, Consultancy
+1 Other

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Hi all,
In our company (small size ICT) we have a biometric attendance machine in which all of the employees information is being stored: time of entrance, hours worked etc etc.
Also, we keep an attendance register (on paper, by hand).
In my opinion, we are doing the same thing twice; putting info on paper and having the same info through the biometric attendance machine.
Can anyone inform me if we can stop with the attance register and use the digital info. Is this allowed? For all I know is the law on this from 1948 (before any software registration possibilities) but I do not wish for my company to get into any trouble when we will be checked by governement.
Looking forward to your replies!
best regards,
Petra

Dear Petra, This is really indeed good that u r using biometric and in the court of law only manual scripts are taken as evidence and documentary proof. Thanks
Dear Giridhar,
Thank you for you fast reply. Do I understand correct, you advise to keep both of the types of records? So, the attendace record on paper as well as the digital one (by the biometric machine)?
Actually, I was hoping we only had to use one as this double administration is taking up a lot of time...
best regards,
Petra

The Attendance Software needs to be certified by the labour officials as before it can be used officially as the only mode of recording Employee Attendance system. Else the Employee Register obviously works. Maybe you can use the Biometric Attendance to track in-out timings, late marks, early goings etc etc. whereas the signature on the register would be an evidence of employee presence (not timings). Also remember that biometric attendance software like any other software can fail to operate anytime and might have maintenance or operational issues due to power supply, in which case you Attendance Register would come in handy for those emergency cases where the software was out of order. In such emergency cases atleast you would have your basic attendance on register in place to calculate payroll.......................rgrds
hI,
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