Dear All,
Im Ganesh Working in Small Scale Manufacturing company as a HR. As of now there is no HR department is setup by the employer but now he wants to setup a HR dept.
We having two factory one in Gujrat and one in Mumbai, we are total 31 employees. In Mumbai we are 18 employees.
As of now we not practicing the PF, ESIC, not even we are giving salary slip to employees also there is no Identity card for employees.
We are practicing the Manual process of attendance i.e maintaining the register in which we mention login and logout time.
As of now My role is to recruit the employees for the company.
and to setup the HR dept.
Pls help me how to setup the HR dept.
Thanks and Regards

From India, Mumbai
International Corporate Trainer / Hr (od)
Associate Director Legal
Consultant - Hr & Legal
Employees Relations & Hr Advisor
Hr Executive
+3 Others


Hi Ganesh,
Starting an HR department from scratch is not a very easy job. I think that you will have to first study the rules for employment, since these rules would be different in both the states. By doing this you will gain a better idea as to how to go about doing activities that are legally correct.

From India, Pune

I do agree with nivs_9485.
Talk to management and take service from a consultant.
There are many consultants who develop HR department ( not necessary to hire who are on google list).
If company spend now they will only enjoy the result out of it.

From India, Mumbai

Hello everybody !
Am Sundaram from Bangalore. Please see my attached profile. I have already given consultancy for a leading education group in Bangalore for structuring their organisation in a corporate style. Am in talk with a Delhi firm for a similar consultancy.
I havae over 43 years of industry experience, out of which more than 20 years in HR domain alone. I retired from L&T, where I worked for 31 years ago and completed another 2 years on contract with them. I am also into softskill training. I am planning to launch my website also soon.
My commercials are bare minimum to meet my travel and stay plus a small amount to motivate me. If you people are interested and believe that I can deliver your expectations, then please get in touch with me.
Very soon I am planning to launch Advanced Diploma in Human Resource Management through e-learning route, ideal for employed people.
Best wishes

From India

Attached Files (Download Requires Membership)
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Hi Ganesh:

I am glad that you want to introduce some hr procedures. It is really good.

I give you the following ideas

1) Start assigning an Employee Number to everyone who has joined the organization in a permanent manner. You assign this number based on the date in which they joined.

2) Have a separate file for each employee. File a copy of appointment letter issued, if any, to each of them.

3) Subscribing to PF & ESI are statutory obligations. Enlightgen the Management on this and take steps to contact the PF/ESIC Department for procedure for remittance.

4) Since you are a manufacturing company, you have to comply with a number of provisions in Factories Act 1949 and other connected laws. Otherwise, any Inspector of Factories can prosecute the firm for violations therefor and may even order stoppage of production. The law does not treat violations of enactbments by ssi leniently. A law is a law and is for every one.

5) If you have some familiarity with labour laws, you can guide the firm in

taking the necessary steps to function in line with the law.

5) Orhwewise, you identify a local labour law consultant and take his help in complying with the legal requirments. Many labour law consultants do not charge much.

R Sundararajan

From India, Madras

dear all,
i am babita,and working as an admin plus hr in a small is an a & f company(accounts & finance).it is a subsidiary & having head office in U.S.i am a fresher.having very less idea about how to handle the hr department.i am not having any senior to instruct or to guide me.but i want to do some hr related work,to make some hr policy.
plz give me some suggestion.
best regards

From India, Delhi

Dear Ganesh Document enclosed. Check it out.
From India, Mumbai

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dear sir
You need to follow the obligations of employers as per the Labour Laws. there are various statutory obligations which need to be complied with. You may write to me on my mail id for all the details.

From India, Pune

Dear Babita,
Prepare some standard policy which helps your company
prepare code of conduct and make it enforcable.
1.Personal Conduct:
a) Dress Code
b) Personal Communications
2. Equal Employment Opportunity
3. Sexual Harrassment
4. Business Expenses
5. Induction
6. Health, Seafty and Environment
a) Smoking
b) Alcohol, Drug and Other Substance Abuse
7. Late coming policy.

8. Leave Policy
a) Annual Leave
b) Personal Leave
c) Maternity Leave
d) Paternity Leave
e) Leave Without Pay
f) Emergency Services Leave

From India, Mumbai

Dear Ganesh, Ravi & other
I do agree with reply of our other friends but every time it's observed that controlling ships from camle's back is a easy job. Whenever you try to set up HRDepartmnt at your organisation, the most difficult part is to convince your managment. Because your management has already enjoyed the benifits of non compliances but now they don't want the set back or repulcation arising out of the same.
During our 12 years experince as a human resources & employees' relations consultant we have sucessfully set up 100 plus new HR departments at SSI, MSI & MNCs at nearby Mumbai, Thane & Pune.
Being fresher in the field of HR I will definately assist you to set up your HR assignment but for that first of all talk to your management. Better send your details through e mail.
Nitin Parab (rainbow123)
AIM Consultancy Services
Ghatkopar, Mumbai


From India, Mumbai

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