Hi all,
We have an employee who has a PF account with previous company, she has filled out form 13 and submitted it to the HR department. So when I forward the same to the PF office would I need to add a cover letter. If so please send me the format in which this letter needs to be. I would appreciate it if someone can run me through the whole process of submitting the PF transfer applications.
Thanks in advance.

From India, Hyderabad
You will get the letter in Of office just contact your HR Deptt whether they forwrded your PF tranfer form in PF offc or not if they then you can directly go to pf offc nd fill the letter.
From India, Ludhiana
Dear Friend,
To my knowledge you need not submit any covering letter while submitting Form 13 (transferring of P.F accumulations to present employer). Merely need to submit Form 13 dully signed by present employer. Ensure that whether all formalities have been done from your company. For example authorised signature in appropriate place in form 13 and P.F account number which is allotted to him etc.
Hence you can submit the form 13 without writing a covering letter since P.F authorities will get all information thru form 13. Still if you want write a letter you can and for this there is no prescribed format, one can write as per own. However upon your request I am enclosing the format of covering letter. I hope this will be sufficient for your need.
Note: you need to modify this letter as per your requirement.
I wish you all the best.

From India, Hyderabad

Attached Files
File Type: doc Covering letter for Form 13.doc (22.0 KB, 17497 views)

Hi Geeth,

Please find attached cover letter which can be used in case the employee's previous company has PF trust and is not covered under Regional PF Office.

In such case the letter will be printed on two letter heads of the company. One copy of the letter along with the original signed copy of Form 13 will go to the employee's previous company and the second copy of the letter along with the original signed copy of Form 13 will go to your company's Regional PF Office.

Once the transfer out of accumulated PF amount is done from the previous company, you will recieve the annexure K from the employees previous company which will confirm that the PF amount has been send to RPF office for transfer in of the respective employee's current PF account. Post that you will have to follow up with RPF office for transfer in of the PF amount. Once it is done RPF office will also send annexure K confirming the amount has been transfered to the employee's current PF account.

In case the previous employer has an association with RPF office, then the attached letter has to be send along with original Form - 13, Form 5 and 10 from previous employer to your company's RPF office. Once the transfer is done you will get the annexure K confirming the amount transfered.


Kumar Anand


From Korea

Attached Files
File Type: doc PF Transfer Request Letter - For PF Trust.doc (27.9 KB, 7442 views)
File Type: doc PF Transfer Request Letter - FOR RPF Office.doc (35.4 KB, 3902 views)

Dear All, Here I have attached the corrected format for files. Please check if you are able to open it now. Rgds..Kumar Anand HR - SAMSUNG
From Korea

Attached Files
File Type: doc PF Transfer Request Letter - For PF Trust.doc (24.0 KB, 5248 views)
File Type: doc PF Transfer Request Letter - FOR RPF Office.doc (31.5 KB, 5347 views)

Kumar anand ji,
I am jaypalsinh i have a query, we have aquire one trust hospital, and as my manager has send a ;etter to PF office "change in name of the establishment" but got reply from pf office that "You are directed to submit request letter for the change in name of the establishment duly signed by authorised person of the establishment" So i need format for request letter for the same. Please help me. If you can.

From India, Ahmadabad
Hi all
I think you can find out some infos at cover letter. Hope that it's useful for our topic.
best rgs

From Vietnam, Hai Phong
Annexure K is provided by PF office only after the PF is transfered from old account to new account.
For transfer of PF from one account to another you would have to follow the procedure as given in my earlier post.
Rgds..Kumar Anand

From Korea
Can anybody tell me to transfer the PF Amount from Previous Employer to Current Employer apart from Form-13(Present Employer) & Form 3A (Ex -Employer) is there any other documents required.
From India, Calcutta
Hi, I have to request for form 9 from PF office, can any one please help in the covering letter format which we have to submit to the PF office. Thanks Venkatesh
From India, Bangalore

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