Dinesh Divekar
Business Mentor, Consultant And Trainer
Training, Motivational Speaker, Writing,
+1 Other

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how can i become good at email writing? i want impressive words, that make email concise and perfect
From India, Delhi
Dear Satish,
Letter writing is an art. Drafting mail comes with practice. For this you should read newspapers and improve your English. Read grammar books also.
Above all, you should have good manager who corrects your drafts. Otherwise, it is quite difficult to improve the drafting skills.

From India, Bangalore
Dear Satish ,
Talking about drafting skill , only thing you have to practice practice practice ,
there is a proverb that says "Practice Makes the Man Perfect" if you stood by this , you will become good drafter.
All the best

From India, Salai

Email communication is not vastly different from snail mail communication in terms of structure and content. Hence the emphasis must first be on improving your communication skills particularly your language skills and drafting skills. In my view the most important element in any form of communication is the clear understanding of what, how, why and to whom you are communicating. This can be easily done by ensuring that you write the subject line of your communication even before you begin writing anything else.

Then ensure you follow the rules of good drafting, editing and proof reading. These could include one idea per para, flow of thoughts, use of punctuations, following the 5'c of effective communication etc. Ideally I recommend that all communication be typed in WORD, thereafter proof read and then as required cut and paste the matter.

As a habit/ practice ensure that for all forms of communication, even casual communication, the content is well drafted, the sentences and paragraphs are formed using all the rules of grammar and effective drafting skills. You would notice that more and more people are using the SMS language, using short forms, jargon, liberally tossing out the rules of grammar when they post matter in this site. If one gets into this routine, the quality of formal communication would suffer in the long run and this would be evident in the letters, reports, emails, inter office communications, circulars etc. that one generates.

Using impressive words is not essential. What is needed is the use of the right word that precisely coveys what you want to share. For that you would need to enhance your vocabulary by learning new words and using it off and on. Make use of a thesaurus and dictionary, both when reading and while drafting. It is equally important that you be more positive, proactive and prompt in your communication. This can come about if your own attitude, behavior and interactions always reflect these traits. Try to minimize the use of negative words like no, can't, difficult, etc. in every day communication.

Email is just one popular and extensively used medium of communication which may have some peculiarities and requirements which can be worked on separately. Here are some suggestions regarding email communication. The first rule is not to keep marking copies to one and all. The second rule is to ensure that the communication is crisp and not very lengthy. Revert to incoming emails at the earliest. Avoid fancy fonts, unnecessary highlighting and think twice before drafting the email or replying to an incoming email, since the send button does not have a recall option. Never forget that the subject line of the email is the most critical element of the mail and due attention must be give to that.

I would also invite you to visit the following Inspirational and motivational Blogs

www.actspot.wordpress.com - Over 79,000 views and 550 followers
www.poweract.blogspot.com - Over 23,000 views and 162 followers

Best Wishes

From India, Mumbai
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