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Dear All,
I am working as a Manager in one of a leading construction company, many of are employees have taken houses in our own company, but they have failed to make the payment despite several reminders.
I need a proffesional letter which says to pay the current dues immediately, but without hurting them.
Can anybody help me for the same, its urgent.

Dear Parikshit,
You have asked for the help but there needs to be little more clarity on the situation.
When company hires accommodation for the employees, we make agreement with the landlord. Now when we allot the same accommodation to the company employees, we make one more internal agreement with the employee. Have you made that internal agreement? If yes, what are the terms and conditions of allotment of such housing? When they were supposed to make the payment? Secondly, if employees need to pay something to the company then why deductions are not made through their monthly salary?
Unless you clarify on these issues it will not be possible to draft the letter.
Dinesh V Divekar

Dear Dinesh,
Thank you for the reply.
Its not about company's accomodation, the employees have purchased a new flat in one of our ongoing project and according to the schedule they need to pay some amount.
As its a new project, the registration is yet to be done but a certain amount is to be paid as a booking confirmation.

Dear Parikshit,

The required draft could be as below:


Date: -

Mr/Ms ______
Employee No _____
________ (name and address of your company)

Non-payment of Registration Amount

1. This is to inform you that you have expressed your desire to book a flat at our company's upcoming project named _____ (name of the project). You wished to book flat _____ (mention type of flat like deluxe, luxury etc).

2. We had notified earlier that the booking of the flat is subject to the payment of registration fees. For the type of flat you have booked, the registration fee is Rs ______ (Rupees _________). We have not received this amount till date. Probably you are aware that this amount is refundable/non-refundable.

3. You are hereby informed to pay the registration amount by _____ (date). If payment is not received by this date, your booking will be treated as null and void and administration of ______ (name of your company) will throw open registration of the booked flat to the customers.

4. This letter pertains to the registration amount only and terms and conditions of the payment for the entire amount of the flat would be worked out separately.

5. Please acknowledge receipt of this letter on the duplicate copy.

Authorised Signatory



Dinesh V Divekar


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