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shilpagowwda
2

Hi all,
I have been asked to design a policy for Email signature. The objective of the policy is to bring uniformity in the email signature for all official outgoing mails.
I have collected couple of format of signatures, which is written below;
1.
Name
Designation
Company Name
Address
P: E: W:
Logo
2.
Name
Designation
Company Name
Mobile
Email
Address
Logo

My query - is there any specific rules or format for business email signatures? I have heard that it shouldn't be more than eight lines. is it true? Is it compulsary to mention personal contact number?
Please write your view or suggestion on the same.
Thanks
Shilpa gowda

From India, New Delhi
boss2966
1167

What is the purpose of e mail ID and address of the person who is generating the e mail.
Is there are reason for adding unwanted lines in the signature column.
Please think it over Shilpa
All the best

From India, Kumbakonam
shilpagowwda
2

Hi Bhaskar, Thanks for your reply. Yes, email id is not much necessary to add in signature and the address mentioned is an company address which i feel necessary to be in signature Thanks Shilpa
From India, New Delhi
Annika
1

Dear Shilpa
Sometimes the E-Mail ID gets added into the contact/address book automatically and it is difficult to find the email ID at that point of time
Therefore for ease of reference the E-Mail ID is wriiten in the signature.
One very big example of this is Dale Carnegie. I have also seen this with Hewitt
Regards
Annika

From India, Gurgaon
bhagya raj
Ya Shilpa, It was compulsory to give your personnel contact number .So that the resource can reach you at any time and you can find out the issue easily .
From India, Hyderabad
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