Industrial Relations And Labour Laws
Industrial Relations
Assistant Manager Human Resources
[email protected]
Advisory & Execution Of Labour Law Compliance
Alok Singh
Hr Professional

Dear All,
I have an quary related Computerized salary register.
I am new joinee and here Salary register is maintained by Accounts department and they believe only handwritten Legal document or Form/Formet/Register.
can we maintain salary register in Excel Formet (Soft Copy) for saving time ?

From India, Nasik
Dear Mr.Alok,
In our comapny I maintain all register in excel because it not poaaiblre to maintain in hand written for large numbe rof employee.It is being accept by Labour department.

From India, Bhubaneswar
Even Government Officials will not insist for printed format register. Because they also changing themselves for modernisation.
You prepare in excel format or system generated salary sheet as like the Salary register format including form Nos mention it in the top of salary sheet (as Header). Take the print out, obtain the signature of employee/workmen neatly file it monthwise. obtain the signature of employer as witnessed the wage payment. Whenever anybody asking about register, You can produce the file.
All the best.

From India, Kumbakonam
Dear Alok
Please note that any format is allowed to be maintained in electronic/digital format under Sec 4 of Information Technology Act, 2000. You should take exemption from conserned authority citing this Section and take care that such formats are in prescribed layout as per applicable rule. The same can be extracted & given to government authorities whenever they demand so. The extract of the said section is given below:
4. Legal recognition of electronic records.
Where any law provides that information or any other matter shall be in writing or
in the typewritten or printed form, then, notwithstanding anything contained in such law,
such requirement shall be deemed to have been satisfied if such information or matter
(a) rendered or made available in an electronic form; and
(b) accessible so as to be usable for a subsequent reference.

From India, Mumbai
All statutory registers are required to be as per the relevant forms prescribed under the respective Act. It should be in hard copy form also. However, if you want to keep them in soft copies, you can do so but after getting the forms approved by the Labour Department. For that you have to take print out each of the forms and send them to the Labour Department for approval. Once approved, you can maintain the same in soft form. Keep the approval letter for reference by the Department Officials when they visit your establishment.

From India, Kannur
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