Is Resignation Through Email Accepted????? - CiteHR
Legal Counsel
Ashish Golden
Acting N Hr
Rajat Joshi
Hr Consulting ,trainer -creative Thinking
Legal In Corporate Line
Ir And Hr
+6 Others

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Hi Friend Pls anybody tel me if resignation though Email is accepted in the eye of law and can we accept it??? Regards Anupam
ya u can accept that if that is sent by official mail or personal mail ashish delhi 7838606486
Hi Anupam,
Yes, the resignation sent through e-mail is valid.
A resignation is an official document that an employee has to submit to an organization announcing his decision to leave the company.
Usually, a resignation is given in a written format, after which you serve the notice period as set under the company's rules. However, it is not always necessary to hand over a hard copy of your resignation letter to your supervisor, you can also opt for a resignation email. It is always better to inform your supervisor before hand in person or on phone that you are leaving the organization for better prospects or for personal reasons.
Nevertheless, there are not much differences between a resignation letter and a resignation email. Though the medium through which they are sent is different, the way both have to be written and formatted remains the same. Follow up with HR deptt for the acceptance and ensure timely F&F statement is prepared.
As per as my knowledge the Hon'ble SC has been held several judgments that all email communications shall be valid in nature under IT Act and the use of email is a valid correspondence and has the sanctity of law and amendment to the Civil Procedure Code to accept email correspondence as evidence.

However, a problem may arise in case of legal complications if the company does not accept your resignation or does not relieve then you may not be able to prove that your company has indeed received your resignation you sent by email

To avoid create such proof, you
(a) should receive a reply email acknowledging receipt of your resignation email; or
(b) should obtain such acknowledgement from your company on a hard copy of your email

If both the above do not work, you should after informing your company verbally, send a copy of your email resignation by post.

Best Regards,

Rajat Joshi

Hai Anupama I go with Joshi. The Supreme court has made it clear that the emails are admissable in law. The Resignation sent through email is admissable and acceptable. Regards shettar
Hi Anupam,
I completely agree with Rajat. Yes, email resignation is valid (it can be send by official id or personal id). However, it is to be sent as per notice period of the company rule.
Thanks & Regards,

Thanks Mr.Rajat, We also received some resignation letter through E.Mail in our organisation we have accepted the same and asked the said employee to send hard copy also. regards. Vijay
Dear Anupam,
Resignation by mail is acceptable by most of the companies depending upon their code of conduct for employees & contract agreement between the Employee & the Employer at the time of Appointment itself.
Further, keeping in view the fear of misusing someone's PC system Or password hacking by any rival or colleague, it is always safe for the Resignation Approving Authority to demand from the individual in question (& stay stern too) for an Individually signed Hard copy of the resignation.
The person tendering resignation must quote these lines strictly in his Resignation Mail - " The hard copy of my Resignation duly signed by me, shall be submitted to you, sir" ( or by post - whichever applicable).
This not only safeguards the best interests of the Organization, but also protects a would be affected Employee.
Best Regards,
Prashant L Parab

Hi Yes. I agree with our seniors. Resignation is being accetped which is sent thro mail. regds jmraju
to add more interest to this topic, I have one more quire that need to be discussed Resignation though SMS is accepted in the eye of law and can we accept it???
Dear all,
Warm Greetings from Kathmandu,
Definitely, resignation by email is acceptable in most of the companies depending upon their size, investment structure, benefits and code of conduct for employees & contract agreement between the Employee & the Employer at the time of Offer itself.
I m heartily requesting you to all, if any updates please sent to pl.dhakal at gmail......
Warm regards
PL Dhakal
Kathmandu, Nepal

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