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Dear All,
this is ruth,
I need your help as im working in GRGROUP as a Admin & HR, we are celebrating 5th anniversary and i seek you help.
I am the host and need to sechedule the program from starting to end and i need to prepare the welcome speech to the clients and chief guest all well,
for candle light what song to choosed,
Propreitor speech,
entertainment: what kind of dances should be there (the prgram will be very dignified)
vote of thanks
inviting for the dinner
can any of you help in this regard.
regards,
ruth

Hi Ruth

First of all you must have a broad time out line for the program. I presume it is an evening function for around 2-3 hours excluding the dinner. It is also important to estimate the number of attendees and their involvement in the program. Do staff members also participate in the events or is it a mix of staff and professional entertainers?

Now make a time table of 15 min intervals and try to fill in the slots. The standard sequence would include

The host or hostess welcomes the guests
A prayer song and dance
Lighting of the lamp
A formal welcome of chief guest and the invitees
Welcome dance on a theme
A back ground update about the celebrations.
A group dance to keep in sync with the theme
This could be followed by some musical items
Introduce the Chief Guest
Felicitate Chief guest
If there are awards to be given give it at the hands of the chief guest
Request Chief guest to address the audience
Depending on time schedule continue with some entertainment programs
Introduce the owner/ MD . felicitate him/ her
Request him/ her to address the audience
Wind up with a thank you to all for attending and an invitation to all for dinner

The sequence and inputs would have to be worked out by you. I suggest you have some more team members to ensure you have more inputs as also additional helping hands to coordinate.

Best Wishes

Thank u Mr.Jacob, u have reduced my 50% work,
I have some doubts: 1) how the chief is to be honoured only by bookey or anything else.
2) what kind of dances should be there.
3) any colour code for the staff (women) coz all men are instructed to wear their uniform with tie.
4) we are keeping stall for drinks and soft drinks how this should be managed.
If you have sample of welcoming speech, guest of honour speech and history of the company updations, vote of thanks can u plz give to me so that i can prepare on that.
Regards,
Ruth

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