Gaurang S
Hr Manager
Asst. Manager - Hr
Project Manager

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Dear All,
If a Candidate gets an offer letter from X company and if he misuse and get placement or offer in Y company and reject the X company offer means what can we do in this case??????
Please give ur views and suggestion.
John N

From India, Madras
Hi John,
It is not mis use.. it is encashing an opportunity. If a candidate get a better offer than what he is offered earlier definitely he has an option of choosing among the offers.
We should think in his point of view and if we are in the same position, what we do.
In future, I believe this will go if all the employers before issuing offer letters should get a commitment in writing that the offer letter will not be used for any purpose other than joining in that organisation. Showing the offer letter to any outsider for any salary negotiations/terms of offer is a breach of trust ( I DON'T KNOW WHETHER WE CAN KEEP SUCH CONDITION or not). At the same time the other organisation also should value the terms. Then, it may be successful.

From India, Hyderabad
Hi John,
Today the job market is very volatile. So many opportunity and so few resources. Hence at any given point in time a well qualified and experienced person would have multiple options to choose. We can have no control over it. But if you really want to get the candidate on board then probably you should think of making a counter offer if its the money aspect that is making him change his mind.
Hope it helps

From India, Pune
Hi John

You have posted a very valid topic and I am sure that most of the companies (may be all companies) are facing this critical issue during the selection process.

I know few people who resigned from our organization as they got a better offer from another company (say company X). Later I came to know that they have rejected the offer from X and accepted another offer from company Y at the last moment.

Company X was waiting for the candidate till his notice period is over with current employer. On the last moment the candidate told X that he/she is not going to join with them, instead going to work with Y. So X was waiting for the entire notice period and at the very previous day of joining, candidate changed his mind.

In my opinion, this is a very critical situation and we need to put an end to it (or at least formulate some methods in which we can bring down the frequency of these breach of trust). I think this is a very good discussion topic and if our colleagues can contribute their views and suggestions regarding this, many of us can overcome this situation.

Thanks & Regards


From India, Bangalore
dear john, Can you please send me the offer letter format whic you are using in your company at present.
From India, Gurgaon
Dear Anshu,


Draft of offer letter

We are pleased to offer you an appointment in X for the position of “” in the grade with Compensation of Rs.

You shall be designated “”and would be assigned to-------, in ----- and report to --, who would discuss the details of your assignments on your joining. Details regarding salary, grade etc. are indicated in Annexure 'A'. Your appointment terms and conditions are indicated in attached Annexure 'B'. Kindly note that the indicated place of posting is as expected today. However, depending on work exigencies and business needs from time to time you may be posted at any of the company’s domestic or overseas locations.

You will be required to undergo pre-employment medical test by a doctor nominated by the Company. You may contact Y, Regional office”--------“. His contact number is

X will provide you a challenging and rewarding career ensuring a high level of job satisfaction and also ample opportunities for career development.

We welcome you to X family and wish you a rewarding career over the years to come.

Encl : As above

I confirm having received and read the Annexures A, B. I accept the offer on the stipulated terms and conditions as stated in this covering appointment letter and in all its Annexures. I shall join duty on ------.

I also accept all the rules and regulations and incorporating the terms and conditions of your appointment.

Signature:_____________________ Date:____________


John N

From India, Madras
Hi John,

I have faced the same situation on a number of occasions, candidates taking the offer letter and then using it to get into a better position in either their existing company or some other company.

While there is no way to avoid this, we have started following a slightly different system. First is I have included this clause (just for the sake of it) in the offer letter, "This offer letter is a confidential document only for your personal reference and stands revoked if it is revealed to any other person/company."

We know that there is no way we will know if the candidate is showing it elsewhere or not, but it does make an impact when highlighted in bold. The other thing we are doing is not issuing an offer letter till the candidate gives us confirmation that he is ready to join us and gives us a perfect joining date.

The last and final thing we do, especially when candidates have to fulfill a month long notice period is to have them sign the offer letter in advance. That way they can't really turn it down at the last moment. While it has not happened to us yet, I am sure that whenever it happens, I will definitely be in a position to take some action against the candidate if he withdraws after signing the offer letter.

These are just some ideas that we have implemented. I hope they help...


Gaurang S

From India, Mumbai
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