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Hi Neha
I just saw your query, i guess most of the points were covered by our other HR floks, if your company already has a Banker through which you make Payments (slary etc.., ) those documents also should be completed on the same day when an individual come for joining formalities.
Srini Neralla

From India, Hyderabad
welcome kit includes Detail HR policies, appointment details, roles , daily planner Dairy , map of workplace( if workplace is large),
dos and donts if any in organization, schedules of working hours, calender , one gift like Digital Mug, T-Shirt of company logo, etc

From India, Rajkot
Hi Neha,
Welcome kit should contain synopses of company’s policy including Do’s & Don’t ,Required stationary like pen,diary,stapler ,punch machine, stapler pins ,calculator, e-mail id etc.
Please don’t forget to provide job profile & Organogram of the department to be joined.
Do prepare check list of Agenda for Induction, policy description, List of core key person of company.
Do prepare checklist for welcome kit as per designation it will help to take final call.
If possible prepare welcome letter for motivating the new joining employees and display it in canteen or security gate where other employees can identify it.
Regards ,

From India, Pune
The Employee welcome kit should contain the following :
Employee welcome letter signed by the Unit Head, Induction / Orientation Schedule, Compnay Vision & Mission, HR Manual containing all HR policies, Code of conduct, all necessary PPEs (Personnel Protective Equipments) such as Helmet, Safety Shoes, Gloves, Ear / nose masks (Since employee safety is first) those who are working in hazardous areas of Plant, Employee Insurance policies as provided by the company, safety policy, Leave Policy, Organization chart, Holiday list; List of Schools/Colleges in the city, City hospital details, Bank account opening form, Employee ID Card, Punching Card, Note book & Pen, Telephone directory of plant / office etc.
S. Srinivasa Rao
Officer (HR - P&A)

From India
welcome kit consists of hr policies, brief history about the establishment, current year diary, stationery etc. Regards, Mushtaq Shaikh
From Saudi Arabia, Riyadh
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From Philippines, Liberty
Welcome kit can have the following:
1. Induction handbook which tells about the company, HR policy
2. Appointment order-If this formality is not done earlier
3. Joining report- Info on the dept the incumbent joins, reporting officer and the HOD.
4. Forms like PF, Insurance, ID card, IT form for enabling mail access or alloting sytem, security pass form, bank account forms
5. Canteen pass if any.
6. Any form to collect employee personal data.
7.Please complete whatever possible formalities in the first day itself to avoid calling the incumbent often.
8. If his/her induction program is ready you can even provide that.
9. A company diary, company sealed pen, a company logoed T-shirt if any.

From India, Bangalore
The Welcome kit depends upon company to company. From all your responses, I have complied a list (in alphabetical order). You may add other things which may come to your mind. You can chose from the list the items that you need to include in your Welcome Kit.

Here is the list:


1. Welcome letter with a Yellow rose for motivating the new joining employees

2. Allocation of Cabin / Desk / PC / Laptop ( Location & SL No If any)

3. Brief history about the establishment,

4. Calendar of Current year

5. Company’s cell phones & SIM

6. Company’s Hierarchy chart

7. Company’s HR/Employee Manual containing all HR policies, (Code of conduct, safety policy, Leave Policy, Insurance policies, Do’s & Don’t, Appraisal, Promotion, Grievances Handling System, Employee Health & safety policy, Disciplinary Procedure, Who will help you in emergency, Incentive policy, Attendance & Leave system etc.)

8. Company’s Organization chart,

9. Company’s Tokens for Canteen

10. Company’s Tokens for Parking

11. Company’s Work Ethics (Employee Responsibility & Non Disclosure Agreement)

12. Company's Brochure showing Vision & Mission

13. Current year’s diary,

14. Daily Planner Dairy,

15. Directory - Cell phone numbers of other employees

16. Directory - e-mail directory of plant / office etc.

17. Directory - Internal Telephone directory and Extensions of plant / office etc.

18. Directory - List with contact details of core key person of company.

19. Employee’s ID-Card,

20. Employee’s Induction / Orientation Schedule,

21. Employee’s Job profile & Organogram of the department to be joined

22. Employee’s own e-mail id and intranet login password

23. Employee’s Photos Session - Passport & Post card Size (for ESI)

24. Employee’s PPEs (Personnel Protective Equipment) such as Helmet, Safety Shoes, Gloves, Ear / nose masks (Since employee safety is first), for those who are working in hazardous areas of Plant,

25. Employee’s Uniform, Dress Code, & Office Decoration

26. Employee’s Visiting Card

27. Employee’s Working Hours / Weekly off / Holidays list;

28. Blank Form - Bank Account creation form

Blank Form - Leave Application Form

29. Blank Form - Email id creation form

30. Blank Form - ESI form (If eligible)

31. Blank Form - Mediclaim Policy Form,

32. Blank Form - PF form

33. Gift (like Digital Mug, T-Shirt of company logo, Wrist Watch, Tupperware lunch box or trendy water bottles etc.)

34. Introduce to all employees at work Spot

35. List of City hospital details,

36. List of Schools/Colleges in the city,

37. Map of Office layout

38. Map of workplace (if workplace is large),

39. Memory stick/Pen Drive

40. Punching Card,

41. Stationery (Note book & Pen, stapler & pins, Punching machine, calculator, Pencil, Eraser, Sharpener etc.)

You may think of other things too. Please add to the list to make it more comprehensive.

From India, Chandigarh
You can get standard welcome kit with reputed stationery vendors like staples and P3 you can contact them and ask for the list and pricing basis you can add or delete the items as per your budget
hope i solved your problem

From India, New Delhi
A welcome kit must contains the organizational structure, key players, helpdesk details, his emp. code, ID card, Visiting card,and information about leave policy etc.
warm Regards,

From India, Bhopal

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